Assistant Property Manager

Job Description

Job Description

A well established and active real estate development and management company is seeking an enthusiastic, conscientious and well-organized Assistant Property Manager who has the ability to work in a fast-paced environment. This position assists the Regional Property Manager with managing the day-to-day operations of a portfolio of residential and commercial properties. The position emphasizes positive response to the concerns of tenants while assisting in protecting and increasing the value of the properties through a proactive maintenance program.

RESPONSIBILITIES

• Inspect each property on a regular basis to determine the efficiency and effectiveness of all personnel (including third party vendors).
• Secure bids for service contracts for assigned properties. Prepare bid specifications, solicit competitive bids and make recommendations regarding contracted services to the Regional Property Manager.
• Select vendors and contractors, draft and negotiate service contracts, provide quality control oversight, measure compliance to contractual standards. and liaison as needed between tenants and service providers.
• Manage maintenance staff to execute goal completion, initiatives, programs and objectives at their assigned properties.
• Assist with facilities management, tenant build-outs and capital improvement projects.
• Assist with the administration of tenant leases to ensure compliance with lease provisions
• Develop, maintain and coordinate implementation of property manuals within the portfolio.
• Develop a tenant relations program as it relates to building operations and maintain a strong working relationship with each tenant. Meet with tenants as frequently as possible to obtain their comments and recommendations to ensure that operations and quality standards are maintained.
• Assist with the administration of tenant leases to ensure compliance with lease provisions.
• Assist with the collection of tenant rents.
• Assist Leasing Agent with expectations of 100% occupancy, including the application process.
• Assist brokerage team with leasing as requested.
• Maintain current files containing tenant and vendor certificates of insurance, tenant emergency notification information, building life safety security procedures, as-built drawings, building certificates of occupancy, warranty manuals and other records required for the efficient operation and administration of the portfolio.
• Update and file all documents for service providers.
• Prepare general correspondence and memos.
• Assist with AR/AP bookkeeping.
• Coordinate legal action, as necessary.

EDUCATION & EXPERIENCE

• Minimum of 2 to 3 years of property management experience in a residential and/or commercial office environment.
• Candidate must have superior computer skills, including Microsoft Word, Excel, Project, etc.
• Highly detail-oriented with strong organizational and accuracy skills.
• Experience with RealPage property management software a plus.
• Must be able to work independently and be self-motivated, while communicating effectively with management.
• Candidate must possess excellent verbal and written communication and organizational skills.
• Candidate must be resourceful and detail oriented with good analytical skills.
• Candidate must be willing to travel.