Finance/Legal/Administrative: Fiscal Officer

Definition and Distinguishing Characteristics Bachelor's Degree and Supervisory Experience Required The Probation Department has only one vacancy and depending on qualifications, this vacancy will be filled as either Fiscal Officer or Finance & Administration Supervisor.

DEFINITION

Under direction of the Department Director, the Fiscal Officer assumes responsibility for fiscal management and auditing of diverse programmatic functions and of the complex, multi-source, Department budget(s). The incumbent prepares the annual budget(s) and monitors the monthly revenue and spending patterns of the Department. This position supports management with productivity and fiscal reports; performs cost accounting and/or oversees preparation of cost reports; develops financial specifications for RFP's, and negotiates and assists in monitoring contracts. Furthermore, the Fiscal Officer oversees the management of information systems in conjunction with the IT Department. The position supervises and evaluates the work of the fiscal and administrative staff within the Department. The incumbent may also serve as a resource to other departments by helping to coordinate and evaluate financial operations.

REPORTS TO

Department Director

CLASSIFICATIONS SUPERVISED

This classification exercises direct supervision over fiscal and administrative staff. Examples of Duties The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all the duties listed. Assumes responsibility for fiscal operations of the Department. Develops fiscal policies and procedures for the Department and insures they are consistent with County policies. Establishes and maintains internal accounting controls for the Department. Performs cost accounting, cost allocations, and cost reports for covered programs and departments. Prepares the annual Department budget(s) in collaboration with the Department Director; monitors the budget(s) on a monthly basis and keeps the Department Director informed on the status of revenue and expenses. Prepares deposits from permit receipts, tracking revenues and posting revenue to appropriate accounts. Gathers supporting documentation for budget changes and new requests. Responsible for preparation of department payroll. Serves as a liaison for the Department with other organizations and outside agencies related to funding and fiscal matters. Serves as department liaison with the County Auditor's Office, Outside Auditors, State Auditors and Federal Auditors. Oversees the accounts payable, cash management, budget modification, special funding reimbursement programs, invoicing, and financial assessment processes. Assists the Department Director in negotiating and preparing Requests for Proposals, contracts, and contract amendments. Performs Department grant administration duties, identifies grant opportunities, completes applications, compiles budgets and monitors grant activities to ensure compliance with program fiscal and operational requirements. Prepares and submits activity reports and reports required by other government agencies. Maintains, prepares, and submits payroll documents and records. Oversees the information management activities in the Department; serves as department liaison on new technology issues and projects. Prepares purchasing documents and facilitates purchasing procedures for the department or unit. Prepares various management reports to assist in making operational decisions re: productivity, budget, etc. Composes and compiles correspondence, informational material, and documents. Operates computers to maintain and update files and databases; generates computer reports. Assumes responsibility for day-to-day office administrative work, functions, and services through scheduling and coordinating Department staff under assigned direct supervision. Performs related duties as required. Essential Qualifications Knowledge of: County policies, rules, and regulations. Operations, services, rules, policies, and procedures of the Department. Applicable state guidelines and regulations relating to the operations and management of the Department. Principles and practices of budget development administration and control. Principles and practices of grant development and administration. Fiscal analysis and statistical techniques. Software applications related to fiscal work. Methods and techniques of establishing and maintaining filing and information retrieval systems. Purchasing methods and procedures. Principles and practices of account and statistical recordkeeping. Personnel Principles of supervision, training, and performance evaluation. Principles and practices, rules and regulations of general accounting. Rules on confidentiality of records and file maintenance. Methods and techniques of preparing financial reports, statements and records. Methods and techniques of evaluating and auditing programs. Ability to: Perform a wide variety of complex and specialized fiscal support work for a major county department. Perform governmental cost accounting and budgeting duties. Supervise, train, and evaluate the work of assigned staff. Delegate assignments to lower level staff. Develop and implement financial controls and administrative processes. Interpret, explain, and apply a variety of County and Department policies, rules, and regulations. Work with considerable initiative and independence while exercising good judgment in recognizing scope of authority. Exercise significant responsibility in the development, maintenance, and control of the Department's fiscal operations. Gather, organize, analyze, and present a variety of financial data and information. Be able to communicate the information to the Director, special committees and the other interested parties. Prepare, clear, concise and accurate financial records and reports. Use a personal computer and appropriate software for word processing, recordkeeping, and fiscal functions. Effectively represent the County and the Department in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other County staff, and other agencies. Understand and carry out oral and written directions. Communicate effectively both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work.

TYPICAL PHYSICAL REQUIREMENTS

Sit for extended periods; frequently stand and walk; normal manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication; use of audio-visual equipment; use of office equipment including computers, telephones, calculators, copiers, and fax machines.

TYPICAL WORKING CONDITIONS

Work is performed in an office environment; contact with staff and the public. Training and Experience Any combination of training which would likely provide the required knowledge and experience is qualifying. A typical way to obtain the required knowledge and abilities would be: Education A Bachelor’s Degree in accounting, finance, business administration, or related field from an accredited college or university required. Experience Three (3) years of increasingly responsible experience performing a variety of complex fiscal duties and administrative office technical support responsibilities, including at least one (1) year in a supervisory position. Two years of the required experience is preferred in the area of government accounting or a closely related field.

SPECIAL REQUIREMENTS

Possession of an appropriate, current, and valid California Driver’s License issued by the Department of Motor Vehicles. As part of our hiring process and prior to appointment, the selected candidate will be subject to a comprehensive background investigation. This investigation will include, but is not limited to, the verification of education and employment history, interviews with individuals known to the candidate, personal conduct, and criminal and credit history checks. Amador County is an Equal Opportunity/Affirmative Action employer. Applicants will be considered without regard to their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. All Amador County Employees are Disaster Service Workers #J-18808-Ljbffr Amador County