Medical Staff Coordinator

Job Description

Job Description

A healthcare company is looking for a Medical Staff Coordinator to support credentialing and medical staff administration for a healthcare organization in California. This Medical Staff Coordinator position focuses on overseeing provider appointments, renewals, and clinical privilege documentation while maintaining alignment with hospital standards and regulatory requirements. The Medical Staff Coordinator offers the opportunity to work closely with physicians, leadership teams, and internal departments in a fast-moving hospital environment where accuracy, organization, and service are essential.

Key Responsibilities:

• Oversee the full credentialing cycle for physicians and advanced practice providers, including new appointments, reappointments, and updates to clinical privileges.

• Examine application materials for accuracy and completion, and follow up to obtain missing records or supporting documents.

• Conduct and record primary source verification activities such as license reviews, education and training confirmation, board status checks, reference checks, malpractice history, and sanction screenings.

• Track expiration dates and renewal schedules to help maintain uninterrupted credentialing status for providers.

• Assemble and organize credentialing files for presentation to department leadership, credentialing committees, executive medical staff committees, and governing bodies.

• Coordinate requests involving revised or newly requested clinical privileges and ensure documentation is routed appropriately.

• Maintain precise provider information within credentialing systems and prepare reports, meeting materials, and survey-ready documentation for leadership review.

• Work collaboratively with Human Resources, provider enrollment teams, risk management, and department leaders to support onboarding and ongoing compliance.

• Uphold confidentiality standards while delivering responsive and courteous service to providers, hospital leadership, and other stakeholders.

Benefits: Health, Dental, Vision, 401k, and Sick Time Off.

Qualifications:

• Previous experience in medical staff services, credentialing, or healthcare administrative support within a hospital or similar clinical setting.

• Strong knowledge of credentialing standards, medical staff bylaws, accreditation expectations, and applicable state and federal healthcare regulations.

• Ability to manage detailed documentation, maintain accurate records, and prioritize multiple deadlines in a high-volume environment.

• Experience performing verification tasks related to licensure, education, certifications, work history, and compliance screenings.

• Proficiency with administrative office tasks, data entry, and handling inbound communication with attention to detail.

• Strong written and verbal communication skills with the ability to interact effectively with providers, leadership, and cross-functional teams.

• High level of discretion and commitment to protecting confidential provider and organizational information.