Events Coordinator

Event Coordinator

Schedules assigned events and manages event contracts. Arranges room reservations and event space set-up. Primary contact for customers; assists with planning, reservations, and logistics. Adheres to event policies and procedures.

KEY RESPONSIBILITIES:

• Provides professional client services in all related event logistics
• Coordinates necessary arrangements with campus support groups for events: Public Safety, UITS, Residence Life, Parking, Campus Operations, and EHS
• Troubleshoots the Event Reservation System challenges for clients either by phone, email, or in-person
• Coordinates with support groups for appropriate event coverage
• Produces contracts and invoices for events, monitors the collection of fees, and provides payment information to appropriate personnel.
• Creates diagrams and floor plans with setup requirements.
• Develops and/or coordinates event timelines and run-of-show documents as needed
• Checks set-up for scheduled events as needed
• Provides on-site event support, including after-hours and weekend events on both campuses and/or other venues as assigned
• Assists with set-ups as needed

Educational Requirements High school diploma or equivalent Other Required Qualifications Current, valid and unrestricted driver's license Required Experience One (1) year related work experience or at least two (2) years of student employment experience with a concentration in event coordination or facility management or the successful completion of the KSU Night Owl program competencies as documented by the manager.

Additional Preferred Qualifications Proficient in MS Office (MS Excel, in particular) Proficient in CAD software Preferred Educational Qualifications An undergraduate or advanced degree from an accredited institution of higher education in a related field Preferred Experience Event Management System or similar event software experience

ABILITIES Creative, with the ability to suggest and implement improvements. Able to manage multiple tasks or projects at one time, meeting assigned deadlines. Able to apply technology and innovation to improve efficiency and solve problems. KNOWLEDGE Experience creating and updating excel spreadsheets SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, Event Management System or similar event software experience) Strong attention to detail Strong customer service skills including phone and e-mail etiquette

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

This is not a supervisory position. This position does not have any financial responsibilities. This position will be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time

Standard Enhanced MVR Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.