Department HR Specialist

Job Profile:
HR Services Specialist 2

Job Family:
HR Services

Time Type:
Full time

Max Pay - Depends on experience:
$57,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Performs human resources activities in the areas of recruitment, retention, benefits, and troubleshooting payroll issues. Provides services as a resource contact disseminating information on rules, regulations, procedures, and statutes.

Job Description:

The School of Molecular Sciences is seeking a Department HR Specialist who will assist and perform work of considerable responsibility under the guidance and supervision of the HR Assistant Director. The successful candidate will assist with the human resource functions and be skilled in handling confidential and sensitive information, and work effectively in an environment subject to quickly changing priorities and short deadlines.

Hybrid work or alternative work schedule may be considered after hire and training.

Position Salary Range:

• $52,000- 57,000 per year; DOE

Essential Duties:

• Manage the recruitment and hiring process for all student workers hires, serving as the primary contact for hiring and managing the hourly student grader employee base to monitor hours worked, confirm active student enrollment status, monitor out-of-state remote student workers, etc.
• Manage the hiring and managing Graduate RA/TA appointments which requires developing and maintaining a close and positive working relationship with the staff Manager of Graduate Academic Advising and the faculty Associate Director of Graduate Studies.
• Assist with processing Visas (J1 and H1B). Work directly with ISSC to resolve issues and coordinate deadlines.
• Track and monitor time reporting for professional staff and student workers to ensure timely and accurate entry and approvals in Workday.
• Performs routine payroll redistributions (PAA), working closely with the Business and/or Research Operations team
• Assist with payroll reconciliations and internal and external audit requests
• Maintenance and retention of appropriate hard and electronic personnel files
• Develop and update internal process guides to ensure consistency with changes in procedures and practices.
• Assist with any other special projects, reports, and duties as assigned by the HR Director to ensure continually efficient operations of the School to meet customer service needs.

Desired Qualifications:

• Experience working with Workday
• Ability to coordinate multiple tasks, prioritize effectively, and work independently.
• Demonstrate knowledge of international visa requirements.
• Demonstrate knowledge of quality customer service standards, methods and practices.
• Experience using Microsoft Office applications and Adobe products to create spreadsheets, forms and letters
• Experience in working effectively and collaboratively in a team, as well as with faculty, staff and students.
• Experience using DocuSign
• Evidence of effective communication across all levels of the organization in order to build and sustain relationships
• Evidence of effective communication skills
• Strong written and verbal communication skills using various communication mediums such as email,phone, Slack, Teams, and Zoom.
• Ability to quickly change priorities which may include and/or are subject to resolution of conflicts.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%).
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%).
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and etc.)

Department Statement:

The School of Molecular Sciences is now:

• Ranked in the top 10 in annual number of graduating chemistry/biochemistry majors
• Ranked number 6 worldwide in high-impact publications in chemistry
• Among the top 25 U.S. Ph.D. institutions in chemical research spending

Our students are offered a wide range of research and learning experiences from the traditional areas through highly interdisciplinary and collaborative projects for which ASU is famous. Our faculty and students are tackling some of the most challenging molecular problems of today, combining theory, spectroscopy, structural analysis, synthesis, molecular biology and biogeochemistry to forge new fundamental understandings of the molecular world around us. Such understanding is applied to the design and construction of new nanostructures, drugs, and materials for energy conversion and sustainability.

Please visit our website at

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


ASU is a tobacco-free university. For details visit


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io.


Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.