Assistant Director of Finance

Assistant Director of Finance
Position Summary
The Assistant Director of Finance supports the Director of Finance in overseeing all financial operations of the hotel. This role helps ensure the accuracy and integrity of financial reporting, compliance with company policies and accounting standards, internal controls, budgeting, forecasting, payroll, accounts payable, accounts receivable, cash management, and tax compliance.
Essential Duties and Responsibilities
Financial Management

• Assist in the preparation of monthly financial statements and management reports, including assigned balance sheet schedules.
• Help to ensure accurate and timely month end and year end closing.
• Assist with the annual budget and periodic forecasts.
• Help to monitor departmental expenses and labor costs against budget.
• Assist in Analyzing Financial results and recommend opportunities to improve profitability.

Accounting Operations

• Oversee Accounts Payable, Accounts Receivable, General Cashier and General Ledger functions.
• Become knowledgeable and hands on in departmental functions including Accounts Payable, Owner Relations and Cash Management.
• Help to ensure all accounting transactions are recorded accurately and timely, including the Shared Cost Allocations.
• Assist in overseeing the financial operations of the Residential and HOA aspects of The Setai Residence Tower, including budgeting, financial reporting, owner assessments, reserve funds, reconciliations, and ensuring compliance with HOA governing documents and applicable regulations.

Internal Controls and Compliance

• Maintain strong internal controls to safeguard hotel assets.
• Ensure compliance with company policies, GAAP, and applicable federal, state, and local regulations.
• Support internal and external audits.
• Ensure compliance with sales tax, payroll tax, and other regulatory requirements.

Leadership

• Assist in leading, coaching, and developing the Finance team.
• Promote teamwork and accountability within the department.
• Ensure all finance team members receive proper training and support.
• Act as Director of Finance in his absence.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• CPA or CMA preferred.
• Minimum 5 years of progressive accounting experience.
• At least 2 years in a hotel finance leadership role, preferably in a luxury hotel.
• Strong knowledge of hotel accounting principles and financial controls.
• Experience with budgeting, forecasting, payroll, financial reporting, and HOA or residential accounting preferred.
• Proficiency with Microsoft Excel and hotel accounting systems such as Opera or similar platforms.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• High level of integrity, professionalism, and confidentiality.

Competencies

• Leadership
• Financial Analysis
• Strategic Thinking
• Attention to Detail
• Problem Solving
• Business Acumen
• Team Development
• Communication Skills
• Time Management
• Confidentiality

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to work on a computer for extended periods.

Position Summary
The Assistant Director of Finance supports the Director of Finance in overseeing all financial operations of the hotel. This role helps ensure the accuracy and integrity of financial reporting, compliance with company policies and accounting standards, internal controls, budgeting, forecasting, payroll, accounts payable, accounts receivable, cash management, and tax compliance.
Essential Duties and Responsibilities
Financial Management

• Assist in the preparation of monthly financial statements and management reports, including assigned balance sheet schedules.
• Help to ensure accurate and timely month end and year end closing.
• Assist with the annual budget and periodic forecasts.
• Help to monitor departmental expenses and labor costs against budget.
• Assist in Analyzing Financial results and recommend opportunities to improve profitability.

Accounting Operations

• Oversee Accounts Payable, Accounts Receivable, General Cashier and General Ledger functions.
• Become knowledgeable and hands on in departmental functions including Accounts Payable, Owner Relations and Cash Management.
• Help to ensure all accounting transactions are recorded accurately and timely, including the Shared Cost Allocations.
• Assist in overseeing the financial operations of the Residential and HOA aspects of The Setai Residence Tower, including budgeting, financial reporting, owner assessments, reserve funds, reconciliations, and ensuring compliance with HOA governing documents and applicable regulations.

Internal Controls and Compliance

• Maintain strong internal controls to safeguard hotel assets.
• Ensure compliance with company policies, GAAP, and applicable federal, state, and local regulations.
• Support internal and external audits.
• Ensure compliance with sales tax, payroll tax, and other regulatory requirements.

Leadership

• Assist in leading, coaching, and developing the Finance team.
• Promote teamwork and accountability within the department.
• Ensure all finance team members receive proper training and support.
• Act as Director of Finance in his absence.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field.
• CPA or CMA preferred.
• Minimum 5 years of progressive accounting experience.
• At least 2 years in a hotel finance leadership role, preferably in a luxury hotel.
• Strong knowledge of hotel accounting principles and financial controls.
• Experience with budgeting, forecasting, payroll, financial reporting, and HOA or residential accounting preferred.
• Proficiency with Microsoft Excel and hotel accounting systems such as Opera or similar platforms.
• Excellent analytical, organizational, and communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• High level of integrity, professionalism, and confidentiality.

Competencies

• Leadership
• Financial Analysis
• Strategic Thinking
• Attention to Detail
• Problem Solving
• Business Acumen
• Team Development
• Communication Skills
• Time Management
• Confidentiality

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to occasionally lift up to 25 pounds.
• Ability to work on a computer for extended periods.