Payroll Tax Filing Money Movement Analyst

Payroll Tax Filing Money Movement Analyst

We are seeking a highly analytical and detail-driven Payroll Tax Filing Money Movement Analyst to join our Tax Filing Shared Services (TFSS) organization.

This role is critical to ensuring the integrity, accuracy, and timeliness of payroll tax funding, deposit execution, and reconciliation activities across multiple jurisdictions and client accounts.

As part of a centralized TFSS model, you will support end-to-end back office tax money movement processes, mitigate funding risk, ensure compliance with federal, state, and local deposit requirements, and partner cross-functionally with Tax Filing, Notice Resolution, Client Delivery, and Payroll teams.

Key Responsibilities

Tax Funding & Money Movement Execution

• Execute daily payroll tax deposit funding activities across federal, state, and local jurisdictions
• Review and validate funding requests to ensure alignment with payroll tax liability data
• Process ACH, EFT, wire, and check payments via secure SFTP and banking platforms
• Monitor deposit confirmations and validate timely settlement of funds
• Perform daily balancing and reconciliation of funding and clearing accounts
• Review EFT registrations and configurations to ensure proper electronic payment setup

Reconciliation & Risk Mitigation

• Investigate and resolve funding discrepancies, rejected payments, and return items
• Identify root causes of deposit variances and implement corrective actions
• Escalate potential funding risks, missed deadlines, or compliance exposures promptly
• Support internal audit controls and documentation requirements
• Maintain strong segregation of duties and financial control standards

Systems & Process Management

• Support configuration, testing, and maintenance of tax filing systems (including APTM where applicable)
• Partner with technology teams during system upgrades and enhancements
• Participate in client onboarding and implementation funding readiness assessments
• Maintain and enhance Standard Operating Procedures (SOPs)
• Identify automation opportunities to reduce manual intervention and operational risk

Cross-Functional Collaboration

• Partner with Tax Filing teams to validate liabilities prior to deposit execution
• Coordinate with Notice Resolution on deposit-related inquiries and penalty mitigation
• Support Client Delivery with funding health reporting and issue resolution
• Contribute to recurring client health reporting (Funding Status, Open Issues, Risk Indicators)

Qualifications

Required Education

• Bachelor's degree in Accounting, Finance, Business Administration, or related field. Equivalent relevant experience may be considered in lieu of degree.

Preferred Certifications

• Certified Payroll Professional (CPP) Preferred
• Fundamental Payroll Certification (FPC) a plus

Experience

• 24 years of experience in payroll tax funding, tax filing shared services, banking operations, or treasury operations
• Experience working within a high-volume, multi-jurisdiction payroll tax environment
• APTM (Alight Payroll Tax Management) experience Preferred
• Experience with MasterTax or similar enterprise tax filing platforms a plus

Technical Skills

• Advanced Microsoft Excel skills (pivot tables, XLOOKUP/VLOOKUP, reconciliation modeling)
• Experience working with SFTP, ACH processing, and banking portals
• Strong understanding of EFTPS and state electronic tax deposit systems
• Familiarity with SOX controls and audit documentation practices preferred

Core Competencies

• Strong understanding of payroll tax deposit compliance requirements
• Exceptional attention to detail and financial accuracy
• Ability to manage strict statutory deadlines with minimal supervision
• Analytical mindset with strong root cause investigation skills
• Risk awareness and escalation judgment
• Clear, professional communication skills
• Continuous improvement orientation