Fiscal Analyst (Fiscal Analyst 4)

Schedule: This is a full-time position. Work schedule is normally Monday through Friday, 8 a.m. to 5 p.m.; however, incumbents must be willing to work days or hours outside of their approved schedule as required to meet business needs. Flexible/Hybrid is an option.

Travel Requirements:Incumbent may occasionally travel during and outside normal work hours throughout the state, including rare overnight stays.

About the Agency:
Energy Facility Site Evaluation Council (EFSEC)provides a “one-stop” siting process for major energy facilities in the State of Washington. EFSEC coordinates all evaluation and licensing steps for siting certain energy facilities in Washington. EFSEC specifies the conditions of construction and operation and manages an environmental and safety oversight program of facility and site operations. EFSEC maintains jurisdiction over project sites from application until eventual decommissioning and reclamation of the site. The Council’s responsibilities are listed in the Revised Code of Washington (RCW)80.50. Theseresponsibilities include siting large natural gas and oil pipelines, thermal electric power plants that are 350 megawatts or greater and their dedicated transmission lines, new oil refineries or large expansions of existing facilities, and underground natural gas storage fields. Energy facilities of any size that exclusively use alternative energy resources (wind, solar, geothermal, landfill gas, wave or tidal action, or biomass energy) can opt in to the EFSEC review and certification process as with certain electrical transmission lines.

About this Opportunity:
The Fiscal Analyst 4 (FA4) reports to the Director of Administrative Services and supports the agency’s mission by serving as the accounting expert and primary advisor on budgetary decisions. This position is essential to the development of agency financial structure, the payment of bills, the preparation of invoices for accounts receivable, the analysis of expenditure trends, maintaining accurate cost allocation processes and other facility related fiscal oversight. This position is crucial to budget development and determining internal and adjusted allotments. It also supports the collection and reporting of data so the agency can plan and improve performance. This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency. The FA4 coordinates with EFSEC staff, Facilities, and other state agencies, ensuring that DES accounting services has all information for maintaining and documenting information related to billings and invoice payments. These services include; manage and maintain program tracking systems and financial documentation for billings, facility regulatory compliance, and the EFSEC contactor oversight program as needed; drafts and prepares policy and procedure documents as needed manages electronic databases and SharePoint Libraries; and assists EFSEC Managers in fulfilling their job responsibilities. Successful performance in these areas contributes to the Organizations mission, which is to provide an effective “one-stop siting and compliance process” for major energy facilities in the State of Washington. Provides support to the EFSEC Managers and Administrative Law Judges as needed to conduct prehearing conferences and EFSEC adjudicative proceedings.

This position supervises one full-time employee.

To learn more about this new opportunity, email View email address on click.appcast.io and request the full job description.

Duties
Duties and tasks associated with this position include:

• Mentor staff and share knowledge with a broad audience; Network with DES fiscal staff/staff at other agencies to devise best practices in a wide range of accounting areas.
• This position is directly responsible for reviewing, creating, monitoring and renewing state-wide goods and services contracts for the agency. Submit A19, A45s, A17s, and other Accounts Payable and Accounts Receivable paperwork for DES to process.
• Ensure that all travel is within statewide guidance, review requests for travel exemptions.
• Ensure that all payment for goods and services for the agency meets the required statewide procedures.
• Verify that all supporting documents and files are retained per EFSEC’ records retention schedules.
• Create guidance documents, resource materials, desk manuals, and other assistive materials for staff.
• Create and maintain agency accounting policies, to include mandated and agency specific policies and procedures.
• Support all accounting audits to include fiscal and financial audits required.
• Establish internal and external controls for all financial activities within the agency and council activities.
• Present annual fiscal reports to Executive staff, the agency, or the Council.
• Complete expenditure reviews monthly to ensure that all financial spends are accurately reflected by DES’ Accounts Payable.
• Review all weekly cash receipts to ensure correct information is being reported.
• Work with DES’ Small Agency Financial Services (SAFS) on the creation of new LOI, Project codes, Subcodes, and programming codes to ensure that all information entered into CAMS is accurate.
• Present project Cost Allocation assessments for review to the Executive Director and later to DES for fiscal application.
• Work directly with DES’ SAF to establish agency specific accounting procedures, ensuring proper internal controls are used, and processes are documented in desk manuals and correctly implemented in automated systems.
• Use problem-solving skills to find and correct accounting errors.
• Work closely with the Contracting Specialist to streamline processes and maximize the efficiency and effectiveness of new and existing financial technology.
• Recommend implementation of new processes and procedures to ensure the agency remains within compliance.

Qualifications
Required Qualifications:

• An experienced financial leader with 8+ years of advanced fiscal management experience. Proven track record of stewarding large-scale agency financial resources and driving strategic fiscal health.
• Familiarity with state policies and travel regulations.

Preferred/Desired Qualifications:

• Demonstrated expertise in overseeing high-value financial resources, complex budgeting, and fiscal strategy.

Equity Competencies
State of Washington Employees contribute to ensuring services, programs, workplaces, and interactions are responsive, respectful, accessible, and effective to the people and communities we serve. Employees are expected to:

• Take action to learn and Grow: Demonstrate a willingness to learn from new experiences, seek feedback, consider different perspectives, and continuously improve knowledge, skills, communication, and approaches to work.
• Take action to meet the needs of others: Seek to understand the needs and experiences of customers, coworkers, and communities. Identify barriers to access and participation and address them before they become obstacles for the people we serve, providing support that is respectful, timely, and effective.

Supplemental Information
Conditions of Employment:

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that describe why you are the successful candidate and how you meet the specific qualifications for this position
• A current resume, detailing experience, and education
• A current list of at least three (3) professional referenceswith current contact information
  Donotattach any documents that include photos or private information (social security number, year of birth, etc.).

Please Note:By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.

Union Inclusion: This position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

Background Check Notice: Prior to any new appointment into the Energy Facility Site Evaluation Council, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Washington Fair Chance Act
We are committed to providing equitable access to employment opportunities. If a criminal background check is required for employment at an agency, it will occur only after a conditional offer of employment has been made and accepted.
Applicants are not required to disclose criminal history during the hiring process prior to a conditional offer. Criminal history will not automatically exclude an applicant from consideration and will be reviewed on an individual basis consistent with applicable law and the requirements of the position.
Learn more about the Washington Fair Chance Act:Washington Fair Chance act guide

Opportunity for All: The Energy Facility Site Evaluation Council celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our organization.

Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process , contact Rachel Vaughan by emailing View email address on click.appcast.io .

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or View phone number on click.appcast.io.