Associate, Portfolio Operations

Job Description

Job Description

Job Title: Property Management Coordinator (Data Center Operations)
Location: Hillsboro, OR

Summary:
Join a growing leader in the data center industry and play a key role in supporting the day-to-day operations of a portfolio of data center properties. This position is ideal for an organized, detail-oriented professional who enjoys working in a fast-paced environment where no two days are the same.
As a member of the property management team, you'll provide administrative, operational, and financial support while partnering with customers, vendors, and internal stakeholders to help ensure smooth property operations. You'll benefit from a collaborative, team-oriented environment backed by the resources and stability of a larger organization.

Key Responsibilities:
-- Provide administrative support to the Property Management team across multiple data center properties.
-- Assist with accounts payable and accounts receivable processes, including invoice management, expense payments, accrual tracking, and lease-related documentation.
-- Respond to customer inquiries and service requests, coordinating with internal teams to support timely resolution.
-- Monitor vendor performance and help ensure service levels and contractual obligations are met.
-- Maintain and track certificates of insurance for vendors and customers.
-- Keep accurate and up-to-date records for vendors, customers, leases, and property documentation.
--Prepare and distribute correspondence to customers, vendors, and internal stakeholders.
-- Build and maintain positive working relationships with customers, vendors, and team members.
-- Manage lease files and other property-related records to ensure organization and compliance.
-- Answer and route incoming phone calls professionally.
-- Receive, sort, and distribute incoming mail.
-- Coordinate meetings, customer visits, and special events.
-- Conduct periodic site visits to monitor office needs and maintain clerical and office supplies.

Qualifications:
-- 2–3 years of administrative, office support, property management, or related experience preferred.
-- Recent college graduates with strong organizational skills, a professional demeanor, and a willingness to learn are encouraged to apply.
-- Demonstrated ability to provide exceptional customer service to both internal and external stakeholders.
-- Strong attention to detail and organizational skills.
-- Ability to manage multiple priorities in a dynamic environment.

Required Skills:
-- Proficiency with Microsoft Word, Excel, and Outlook.
-- Experience with purchase order and invoicing systems preferred.
-- Familiarity with Yardi, Oracle, or similar property management/accounting platforms is a plus.

Desired Attributes:
-- Self-starter with the ability to work independently.
-- Adaptable and flexible in a changing environment.
-- Strong communication and relationship-building skills.
-- Professional, dependable, and highly organized.

Interview Process:
-- One onsite interview with the Hiring Manager and a team member.

Work Environment:
-- 100% onsite position in Hillsboro, Oregon

This is an excellent opportunity for someone looking to build experience within the growing data center industry while contributing to a collaborative and supportive team environment.