Office Administrator

Job Description

Job Description

The Office Administrator will be responsible for maintaining company records, providing administrative and communication support, and maintaining the day-to-day operations across the branch. Must be detail-oriented, excellent communication skills, and able to multi-task.

RESPONSIBILITIES

• Serve as an initial contact for the branch by answering the phone and directing calls to the appropriate team member
• Ensures a seamless billing process for our customers
• Accounts Payable invoice entry 
• Assist the branch manager with administrative tasks 
• Utilize different software applications such as MS Word MS Excel, and MS PowerPoint to maintain accurate records
• Accept and disseminate incoming mail; accordingly, Prepare outgoing mail and correspondence, including e-mail, couriers, and deliveries
• Create and maintain a filing system for physical records
• Maintain office supply inventories and purchasing needs
• Always maintain strict confidentiality
• Demonstrates a commitment to company mission, vision, and core values

REQUIREMENTS 

• High school diploma/GED required 
• 1+ years of experience in an administrative setting
• Excellent verbal and written communication and presentation skills
• Superior interpersonal skills with the ability to interact with employees at all levels of the organization 
• Ability to think independently and critically, analyze and solve problems, and successfully implement solutions
• Possess a strong attention to detail
• Effective time management and prioritization skills; must be flexible and demonstrate the ability to change course quickly as needed
• Experience with Microsoft applications

 

BENEFITS

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Company Paid Life Insurance 
• Disability Insurance
• 401(k) (with company matching)
• Paid Time Off
• Paid Holidays