Senior Contracts Administrator

Job Description

Job Description

Janicki Industries is an innovative, family-owned aerospace company located at the foot of the Cascades. We focus on engineering and manufacturing complex projects for companies in the aerospace, defense, and space industries. We are looking for a Senior Contracts Administrator to join our growing team.

POSITION DESCRIPTION

This position is located on-site in Hamilton, WA, or Layton, UT.

The Senior Contracts Administrator is responsible for serving as Janicki’s subject‑matter expert for complex, high‑risk, or strategic contracts. Leads critical negotiations, advises leadership on advanced risk exposure, and interprets new or complex regulatory requirements and their impact on Janicki’s contractual landscape. Mentors Level I–III Contracts Administrators and contributes to companywide contracting policy, standards, and strategic process improvements.

The ideal candidate thrives in a dynamic setting, manages shifting priorities effectively, and consistently maintains confidentiality while handling sensitive internal and external information.

ESSENTIAL FUNCTIONS

• Serves as subject-matter expert on complex, high‑risk, strategic, or enterprise‑level agreements; leads high‑impact negotiations including major terms, modifications, and REAs.
• Advises leadership on high‑risk exposure; interprets new or complex regulatory requirements and assesses their impact on Janicki’s contracts and business objectives.
• Recommends risk‑assessment standards, escalation thresholds, and enterprise contract governance practices.
• Represents Janicki in strategic and executive‑level customer interactions; presents significant contractual matters to senior and executive leadership.
• Serves as the primary contractual interface for critical programs and key customers; resolves disputes, conflicting requirements, and major compliance issues.
• Leads development of portfolio‑level contract performance reporting; ensures audit readiness and informs leadership with analysis and strategic recommendations.
• Evaluates complex, novel, or emerging risk areas across multiple contracts; develops and implements mitigation strategies with cross‑functional teams.
• Reviews, negotiates, and executes high‑value contracts, agreements, terms & conditions, and customer requirements within expanded delegated authority.
• Ensures alignment between customer requirements and Janicki’s proposals; provides oversight for proposal compliance and strategic positioning.
• Tracks assigned portfolio for compliance with scope, schedule, and payment terms; anticipates performance issues and drives corrective action with program teams.
• Leads development and maintenance of contract language standards, templates, and enterprise contracting processes; contributes to contracting policy and best practices.
• Reviews and redlines contractual documents, coordinating approvals with senior management and Legal for significant deviations or nonstandard terms.
• Prepares advanced written communications, management summaries, and executive‑level presentations.
• Ensures timely submission of contractual deliverables, invoices, reports, and other obligations across assigned portfolio.
• Maintains expert‑level understanding of Janicki business systems, procedures, and workflows.
• Mentors and provides guidance to Level I–III Contracts Administrators; supports training and skill development.
• Behavior: Must work well under pressure, manage multiple deadlines, communicate clearly, and collaborate effectively with colleagues, customers, and leadership.
• Being at work on time and maintaining good attendance is a condition of employment and an essential function of the job.

QUALIFICATIONS

• Due to our ITAR and EAR regulations, applicants must be a US Citizen or of Legal Permanent Resident Status as defined by 8 U.S.C. 1324b (a) (3)
• This position requires the ability to obtain a U.S. Secret Security Clearance (U.S. Citizenship Required). Janicki will assist with gaining this access once employed. Special Access Program or other Government Access Requirements are mandatory for this position and requires candidate agreed to enter a Continuous Evaluation program

EDUCATION/EXPERIENCE

• Bachelor’s degree or equivalent industry experience is required
• 4+ years of experience in contracts administration, proposal/compliance, or business management within a manufacturing, engineering, or aerospace environment
• Knowledge of multiple contract types including Firmed Fixed Price (FFP), Time & Materials, Cost Plus Fixed Fee or Cost-Plus Award Fee
• Experience with FAR/DFARS requirements
• Experience in the aerospace industry
• Exposure to quality management standards (e.g., ISO 9001, AS9100) as they relate to document control and records
• Experience redlining and coordinating approvals with Management
• Prior ownership of proposal compliance checklists and submission portals
• Experience building dashboards/trackers in Excel, Power BI, or other tracking tools for deadlines and deliverables
• Advanced proficiency in software programs, including Microsoft Office, SAP, SQL reporting, and other relevant business tools
• Exceptional verbal and written communication skills in English, with experience presenting to executives, managing customer relations, and negotiating contracts

Detailed Wage Information

Wage range for this role is between $96K - $133K , plus a discretionary bonus, 401(k) matching, vacation, and health benefits. Employees can also receive additional pay for off-shifts, off-site work, and access pay. The range provided is Janicki’s estimate of the base compensation for this role. Actual amount offered will be based on job-related and non-discriminatory factors such as experience, location, education, training, skills, and abilities

Benefits

• Medical, Dental, and Vision insurance with employer contribution
• Disability insurance, as well as Life/AD&D insurance
• HSA (Health Savings Account) with employer contribution and FSA (Flexible Savings Account)
• 401k with employer matching
• Paid time off and paid holidays (including two floating holidays)
• Education reimbursement program
• Several shift options
• Premium pay for off-shifts 
• Premium pay for security clearance if applicable

Not sure that you’ll be the perfect fit for this role? You should still apply! We’ll review your application for other opportunities. We are always on the lookout for talented people!

By applying for this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified, you may be contacted for this and future openings.

Janicki Industries is an Equal Opportunity Employer. Janicki Industries does not discriminate on the basis of race, color, religion, sex, national origin, sexual orientation, marital or familial status, physical or mental disability, genetic information, age, retaliation, veteran/military service status, or any other legally protected status.  Janicki is proud to be a military-friendly employer.

Applicants or employees wishing to view a copy of Janicki Industries’ Affirmative Action Plan for veterans and individuals with disabilities, or applicants requiring reasonable accommodation to the application/interview process, should notify the Human Resources Department at View phone number on us.fitly.work.

As a federal government contractor and a recipient of federal funding, Janicki is required to abide by federal drug testing requirements (including preemployment drug testing for cannabis). Additionally, because of Janicki’s work on aerospace products and the high volume of safety-sensitive positions, Janicki takes the safety of its employees very seriously and requires that employees pass a pre-employment drug test prior to starting employment.