Doctor of Medical Science (DMSc) Program Coordinator

Doctor of Medical Science Program Coordinator

The Doctor of Medical Science (DMSc) Program Coordinator provides administrative, operational, and student support for the DMSc program within the Department of Physician Assistant Practice in the College of Pharmacy & Health Sciences at Campbell University. The Program Coordinator works closely with the DMSc Program Director, department leadership, faculty, students, and university offices to support the day-to-day operations of the program and ensure efficient delivery of a fully online, asynchronous doctoral program for practicing physician assistants.

Essential Duties and Responsibilities

Program Operations and Administrative Support

• Provide administrative support for all aspects of the DMSc program.
• Coordinate day-to-day program operations to ensure effective and efficient program delivery.
• Maintain program calendars, course schedules, meetings, and timelines.
• Coordinate onboarding and orientation activities for incoming students.
• Assist with organization and administration of doctoral capstone processes, presentations, and defenses.
• Maintain accurate program records, student files, and program documentation in accordance with university policies and accreditation expectations.
• Prepare reports, meeting minutes, correspondence, and other program-related documents.
• Assist with budget tracking, purchasing, travel coordination, and reimbursement processes.
• Coordinate adjunct faculty onboarding and related administrative processes.
• Support program assessment, annual reporting, and continuous quality improvement activities.

Student Support and Communication

• Serve as a key point of contact for current DMSc students.
• Provide guidance regarding program processes, registration, university resources, and program policies.
• Monitor and facilitate communication between students, faculty, and university offices.
• Assist students with scheduling, progression tracking, graduation requirements, and related administrative processes.
• Coordinate dissemination of program announcements, newsletters, and other communications.

Online Learning and Technology Support

• Assist faculty and students with learning management system processes and online course logistics.
• Coordinate with instructional technology and university support services as needed.
• Support virtual meetings, presentations, and online program events.

Admissions and Recruitment Support

• Collaborate with CPHS admissions and marketing personnel to support recruitment and enrollment initiatives.
• Assist with applicant communication, admissions processing, and interview coordination.
• Maintain applicant records and support admissions workflow processes.
• Coordinate recruitment events, virtual information sessions, and student outreach activities.

Collaboration and Professionalism

• Maintain confidentiality of student and program information in accordance with FERPA and university policies.
• Demonstrate professionalism, initiative, organization, and strong interpersonal communication skills.
• Foster a collaborative and student-centered environment aligned with Campbell University's mission and values.
• Perform other duties as assigned in support of the DMSc program and Department of Physician Assistant Practice.

Education/Experience

• Bachelor's degree or equivalent in professional experience.
• Minimum of three years of progressively responsible administrative or program support experience, preferably in higher education, healthcare, or health professions education.

Knowledge, Skills, and Abilities

• Broad knowledge of Campbell University policies and procedures, including, but not limited to: Title IX, HIPAA and FERPA guidelines.
• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and standard methods of digital communication, including web/text/chat platforms.
• Knowledgeable regarding use of Colleague, Informer, Egnyte, and virtual meeting platforms (Zoom, WebEx, and Teams). Familiarity with Blackboard, OnBase, and Taleo.
• Demonstrate tact, a positive attitude, courtesy, and discretion in dealing with faculty, staff, students, high-level university officials, and the public.
• Work independently as well as function effectively on a team and within a diverse group of people
• Exercise independent judgment in complex, new, and/or stressful situations
• Manage multiple concurrent projects and meet set deadlines.
• Adaptability, flexibility, and a willingness to work in a changing environment.
• Ability to work occasional evening or weekend hours.
• This position demands accuracy, honesty, integrity, and the ability to work within the Christian mission of Campbell University.