Legal Litigation Administrative Assistant

Job Description

Job Description

Legal Administrative Assistant:

Our client is looking for a strong Legal Administrative Assistant to join their law firm downtown. This role is hybrid, full-time. Ideal candidate will have 3 years of litigation and high-level admin experience.  Must be organized, detail-oriented, proactive, and able to manage competing priorities while maintaining accuracy and confidentiality. Preferred experience with trial preparation, depositions, litigation document production, court filings, and trial-related administrative procedures.

Key Responsibilities

• Prepare, format, proofread, and finalize legal documents, correspondence, pleadings, and memoranda.
• Manage attorney assignments, deadlines, and workflow.
• Review and submit attorney time entries.
• Coordinate business travel, meetings, conferences, and appointments.
• Process expense reports, reimbursements, invoices, and check requests.
• Handle confidential and time-sensitive information professionally.
• Maintain electronic case files in collaboration with the File Records team.
• Provide additional administrative and litigation support as needed.

Experience and Skills

• Minimum of three years of legal administrative experience in a litigation-focused law firm.
• Knowledge of legal terminology, litigation procedures, and document preparation.
• Experience preparing Tables of Contents (TOC) and Tables of Authorities (TOA).
• Familiarity with Federal District Court rules, procedures, and filing requirements.
• Proficiency in Microsoft Word, Outlook, Excel, and electronic document management systems such as NetDocuments.
• Experience with Zoom, Microsoft Teams, and electronic file management.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently, anticipate attorney’s needs, and adapt to changing priorities.
• Professionalism, reliability, and strong work ethic.