Production Payroll Coordinator (Freelance)

The Pac-12 seeks a detail-oriented, highly organized Freelance Production Payroll Coordinator to support accurate, timely payroll processing for its freelance production workforce. This temporary position focuses on collecting, preparing, and entering freelancer timecards into GreenSlate, Pac-12's production payroll system. The Coordinator will use signed production sign-in sheets and corresponding Google Sheets to verify hours worked, reconcile discrepancies, and ensure timecards are complete and accurate before submission. Working closely with Production Operations and Finance, this individual will also help track and process freelancer training hours and resolve timekeeping discrepancies. The ideal candidate has experience in payroll administration, timecard processing, or production operations, plus exceptional attention to detail, strong organizational skills, and the ability to manage high-volume data in a deadline-driven environment. Location: Remote – The Pac-12 office is based in San Ramon, CA. This position is open to remote candidates in California, Washington, Oregon, Colorado, Idaho, Texas, and Utah. Key Responsibilities Freelance Timecard Processing Collect, prepare, and enter timecards on behalf of freelance production personnel supporting live broadcasts, studio productions, remote productions, and special events. Review signed production sign-in sheets and corresponding Google Sheets to verify freelancer attendance, hours worked, and timekeeping information. Reconcile timecard information against supporting documentation to identify missing, incomplete, or inconsistent entries. Create, update, and submit freelancer timecards in GreenSlate, ensuring accuracy and adherence to established payroll deadlines. Verify that timecards reflect the appropriate production, project, position, and labor codes, as applicable. Assist with collecting, verifying, and entering freelancer training hours to ensure accurate and timely payment. Track outstanding timecards, missing documentation, and unresolved discrepancies to support timely payroll processing. Production Operations Coordination Collaborate closely with Production Operations teams to collect timekeeping documentation and confirm the accuracy and completeness of freelancer hours. Follow up with production staff and appropriate approvers to resolve discrepancies, missing signatures, or incomplete information. Communicate timecard submission deadlines and outstanding requirements to relevant stakeholders. Support the Payroll Manager and Finance team by ensuring freelancer timecard information is complete and ready for payroll review and approval. Assist with resolving timekeeping-related inquiries from production staff and freelancers, escalating complex payroll issues as appropriate. Payroll Administration & Support Maintain accurate and organized electronic timekeeping records and supporting documentation. Monitor timecard submission status and assist with identifying outstanding items before payroll deadlines. Perform data entry, validation, and reconciliation to support accurate freelancer payroll processing. Assist with payroll-related reporting, recordkeeping, and administrative tasks as needed. Handle sensitive employee and payroll information with professionalism and confidentiality. Provide additional administrative support to the Finance and Production Operations teams as assigned. Qualifications Required Qualifications 2+ years of experience in payroll administration, timekeeping, data entry, production coordination, or a related administrative role. Experience collecting, reviewing, and processing employee or freelancer timecards. Strong attention to detail with demonstrated accuracy in data entry, recordkeeping, and reconciliation. Proficiency with Google Workspace, particularly Google Sheets, and Microsoft Excel. Strong organizational and time-management skills, with the ability to manage high volumes of information and meet recurring deadlines. Effective written and verbal communication skills, with the ability to coordinate across multiple departments. Ability to identify discrepancies, follow up on missing information, and resolve routine issues independently. Ability to handle confidential payroll and personnel information with discretion. Comfortable working independently in a remote environment while maintaining regular communication with team members. Preferred Qualifications Experience supporting payroll or timekeeping for freelance production personnel in television, sports, entertainment, broadcast media, or live event production. Familiarity with GreenSlate or similar production payroll and timekeeping systems. Experience working with production sign-in sheets, crew schedules, or project-based timekeeping records. Understanding of production labor coding, timecard approval workflows, and payroll processing deadlines. Previous experience supporting a high-volume, deadline-driven payroll or production operations environment. Additional Information This is a temporary, full-time position expected to work 40 hours per week through December 31, 2026, with the possibility of extension based on business needs. #J-18808-Ljbffr confidential