Maintenance Coordinator

Maintenance Coordinator

The Maintenance Coordinator serves as the central point of contact for maintenance operations, ensuring day-to-day activities run smoothly and efficiently. In this role, you will manage incoming calls and visitor interactions, coordinate staff schedules, maintain organized records, and support the internal maintenance team with administrative and planning tasks. You will play a key role in keeping information, supplies, and communication flowing so the team can focus on delivering high-quality maintenance services.

Responsibilities

• Serve as the main point of contact for the maintenance department, managing incoming calls and directing inquiries to the appropriate team members.
• Welcome and support visitors, ensuring they are connected with the correct person, resource, or area within the facility.
• Organize, maintain, and securely store key documents and information so that they remain current, accurate, and easy to locate.
• Coordinate staff schedules, communicate updates, and help ensure that coverage needs are consistently met.
• Monitor inventory levels and replenish essential supplies to keep daily maintenance operations running smoothly.
• Perform accurate data entry to update records, logs, and maintenance-related information in a timely manner.
• Provide administrative support to the internal maintenance team, including planning, organizing, and tracking tasks as needed.
• Assist with special projects and jump in to support team needs as they arise, helping to resolve issues quickly and efficiently.

Essential Skills

• Proven customer service skills with the ability to communicate clearly and professionally by phone and in person.
• Strong multi-tasking abilities to manage calls, visitors, scheduling, and documentation at the same time.
• Accurate data entry skills with attention to detail when updating records and information.
• Computer skills, including the ability to work with basic office software and digital records.
• Organizational skills to manage documents, schedules, and supplies effectively.
• Ability to work collaboratively with an internal maintenance team in a service-focused environment.

Additional Skills & Qualifications

• Experience in an administrative, planning, or inventory coordination role.
• Experience in a customer-facing role, such as reception, coordination, or front office support.
• Familiarity with basic planning or scheduling tools.
• Comfort working in a care-focused or residential setting, such as an assisted living environment.

Why Work Here?

You will join a supportive environment where your organizational and people skills directly contribute to a safe, well-maintained living space for residents. The role offers consistent daytime hours and the opportunity to collaborate closely with a dedicated internal maintenance team. You will have the chance to build strong working relationships, develop your administrative and coordination skills, and play an important part in keeping operations running smoothly for both staff and residents.

Work Environment

This position operates on a first-shift schedule, Monday through Friday, from 8:00 a.m. to 4:30 p.m. You will work on-site in an assisted living center, collaborating closely with the internal maintenance team in a service-oriented, resident-focused environment. The role is primarily office-based, involving frequent phone and in-person interactions, computer use for data entry and scheduling, and coordination with staff across the facility.

Job Type & Location

This is a Contract to Hire position based out of Mechanicsburg, PA.

Pay and Benefits

The pay range for this position is $18.00 - $18.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Mechanicsburg, PA.

Application Deadline

This position is anticipated to close on Jun 5, 2026.