Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a team in Warrenton, Virginia. This Long-term Contract position is well suited for someone who is highly organized, accurate with financial details, and comfortable managing a steady volume of vendor transactions. The role will focus on ensuring timely payments, maintaining clean coding practices, and helping keep accounts payable operations running smoothly.

Responsibilities:

• Review incoming invoices for completeness, accuracy, and proper approval before processing them for payment.

• Assign correct general ledger or account codes to invoices and expense documentation in line with established accounting practices.

• Enter and process accounts payable transactions while maintaining accurate records and supporting documentation.

• Prepare and coordinate ACH payments and check disbursements according to scheduled payment cycles.

• Reconcile invoice details against purchase records, vendor statements, and internal documentation to resolve discrepancies.

• Communicate with vendors and internal stakeholders to answer payment questions and address outstanding issues.

• Monitor payment deadlines and help ensure obligations are fulfilled in a timely and accurate manner

• Hands-on experience working in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding, account allocation, and standard AP processing procedures.
• Experience handling ACH transactions and check run preparation.
• Strong attention to detail with the ability to process financial information accurately.
• Comfortable managing multiple invoices and deadlines in a fast-paced environment.
• Proficiency with accounting systems and standard business software such as spreadsheets and email.
• Clear communication skills for working with vendors and internal departments.