Court Clerk I/II

Job Description

Job Description

Court Mission & Guiding Pillars 

The mission of the Nevada County Superior Court is to ensure fair and equal access to justice, inspire trust and confidence in the court, and to treat everyone with dignity and respect. 

 

To achieve this mission, the court has three guiding pillars: 

 

Operational Excellence is embracing a mindset of continual improvement, project management, and high standards of work to enhance our professionalism, efficiency, and effectiveness. 

 

Culture of Service is cultivating an environment to support one another and serve the community, fostering a sense of connection and shared commitment. 

 

Cybersecurity is safeguarding our ability to serve as a trusted organization in the virtual realm, ensuring the security and integrity of our connections with partners and the public. 

 

Classification Definition 

Under general direction, performs full range of administrative clerical tasks and functions in support of Court operations; receives and documents a variety of legal records and documents; processes and maintains databases, record management systems and automated document retrieval procedures; prepares notices, abstracts, warrants and other documents; collects and records fees, fines, and bail monies; issues receipts; maintains accounting records related to collection of monies; and prepares deposits; maintains and updates eCourt calendars for status and disposition of cases; performs related work as required.  

 

Distinguishing Characteristics 

The Court Clerk I and II classifications perform customer services, clerical administrative and courtroom functions assisting the bench officer in all aspects of Court procedures, status of cases, fines, calendar and special circumstances. The Court Clerk I, entry level in the series performs routine, structured and supervised functions to assist customers with legal forms and documents and enters and records data into automated systems. The Court Clerk II, at journey level serves in courtroom proceedings and hearings to manage and maintain paperwork needed during trial, takes notes and prepares minute orders for eCourt proceedings.

 

Essential Duties 

Court Clerk I  

• Entry level in the Court Clerk series;   
• Provides customer service counter/phone support to public;  
• Reviews, files, records and processes legal forms and documents;  
• Enters data and scans records and documents into the case management system;  
• Assists with administrative clerical duties in the courtroom as requested. 
• Performs other duties as required.   

Court Clerk II  

• Journey level in the Court Clerk series;   
• Performs full scope of clerical administrative and operational support functions within civil, traffic, criminal, family and juvenile law courtrooms; attends and provides clerical assistance during Court trials and hearings, as assigned; 
• Receives and examines a variety of legal documents; 
• Processes, indexes, prepares, and maintains documents and exhibits; 
• Prepares notices, abstracts, warrants and other documents; 
• Collects and records fees, fines, and bail monies;  

• Issues receipts and balances cash drawers; 
• Maintains accounting records related to collection of monies; prepares deposits;  
• Serves as resource to other staff members, attorneys, and the general public regarding Court operations, procedures, and requirements; 
• Maintains and updates Court calendars to indicate the status and disposition of cases; 
• Trains Court’s clerical, administrative staff; 
• Serves as courtroom clerk as assigned; attends Court trials and hearings to provide administrative clerical support. 
• Performs other duties as required. 

Knowledge, Skills, and Abilities 

Knowledge of: 

Court Clerk I  

• Office practices, procedures, and techniques. 
• English usage, spelling, grammar, and punctuation. 
• Receptionist techniques and telephone etiquette. 
• Cash accounting and balancing practices. 
• Designated software programs and its applications.