Administrative Assistant

Job Description

A senior administrative professional is needed to provide direct support to executive leadership in a fast-paced, detail-oriented environment. This role focuses on calendar ownership, workflow coordination, and high-level administrative execution. The ideal candidate is proactive, discreet, and comfortable handling sensitive information while partnering closely with senior leaders.

Key Responsibilities

Manage executive calendars, scheduling, meetings, and expense reporting

Anticipate priorities and proactively adjust schedules to support leadership efficiency

Draft, edit, and format professional correspondence, reports, and presentations

Serve as a primary point of contact for internal and external stakeholders

Track action items, deadlines, and follow-ups across multiple workstreams

Coordinate meetings, agendas, materials, and notes as needed

Maintain organized electronic records and documentation

Provide administrative support for special projects and leadership initiatives

Handle confidential information with discretion and professionalism

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

2+ years of experience in an administrative or executive support role

Strong organizational, prioritization, and time-management skills

High attention to detail and accuracy

Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)

Clear, professional written and verbal communication skills

Proven ability to manage sensitive information appropriately

Experience supporting senior leadership in a professional or regulated environment preferred