UTS- Temporary Administrative Assistant-Office and Events Coordinator at UNC Chapel Hill

UTS- Temporary Administrative Assistant-Office and Events Coordinator at UNC Chapel Hill The department is seeking a highly organized, detail-oriented Administrative Assistant to support day-to-day operations across the department. This role will report to the Manager and serve as a critical resource in ensuring smooth coordination of schedules, events, and administrative activities. This is a highly hands‑on role ideal for someone who thrives in a fast‑paced environment, enjoys coordinating logistics, and takes pride in keeping teams organized and running efficiently. Key Responsibilities Scheduling and Calendar Management Manage and coordinate calendars for leadership and key team members Schedule meetings, calls, and events with internal and external stakeholders Coordinate meeting logistics, including room reservations, materials preparation, and reminders Event Coordination and Support Assist with the planning and execution of events, including guest lectures, industry visits, workshops, seminars, board meetings, and networking events Coordinate event logistics such as catering orders, room setup and breakdown, audio/visual support, and event materials Support onsite event operations to ensure successful execution Office and Administrative Support Serve as a central point of coordination for daily office operations Order and maintain office supplies and materials Maintain a clean, organized, and professional office environment Organize and maintain records, files, and administrative systems Assist with expense tracking, reimbursements, and vendor coordination Support onboarding logistics for new team members and visitors Team and Operational Support Provide administrative support to staff across projects and initiatives Prepare agendas, documents, presentations, and meeting materials Take meeting notes and track follow‑up items as needed Help ensure operational tasks, deadlines, and logistics are completed in a timely manner Location: Onsite at UNC Chapel Hill. Wolfpack Perks and Benefits As a member of the Wolfpack, you can enjoy exclusive perks that enhance both personal and professional well‑being. You may attend non‑revenue generating sporting events for free. Work Schedule 20-30 hours per week; Monday – Friday, 8 am – 5 pm (Part‑Time). Other Duties and Responsibilities Other duties as needed. Bachelor’s degree in Business Administration, Communications, or a related field preferred. 1‑3 years of experience in administrative, office management, or coordination roles. Department Required Skills Strong organizational and time‑management skills Excellent attention to detail and reliability Strong communication skills (written and verbal) Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience with scheduling tools and basic event coordination Preferred Experience and Skills 1‑3 years of experience in administrative, office management, or coordination roles General office support (ordering supplies, event organization, reserving space, etc.) Equal Employment Opportunity NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring accommodation in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. Background Checks and Verification Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degrees must be obtained prior to start date to qualify for credit. NC State University participates in E‑Verify; federal law requires all employers to verify identity and employment eligibility of all persons hired in the United States. #J-18808-Ljbffr NC State University