Site Operations Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented peopleand empowering them tothrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

Site Operations Coordinator- JLL

What this job involves:

As a Site Operations Coordinator at JLL youll provide essential administrative and operational support that keeps site management running smoothly and efficiently. This role positions you as a key facilitator between vendors clients and internal teams ensuring seamless coordination of daily operations and maintaining the organizational backbone of site activities. Youll manage schedules track performance metrics and maintain the documentation that supports operational excellence across the facility. What sets JLL apart is our culture of collaboration locally and across the globe and youll experience this firsthand as you work alongside diverse stakeholders to deliver exceptional service. This position offers hands-on exposure to facilities management operations while building your expertise in vendor coordination stakeholder communication and process implementation. We embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career making this an ideal role for someone looking to grow within commercial real estate operations.

What your day-to-day will look like:

Schedule and coordinate vendor activities site inspections and service appointments to ensure efficient facility operations

Maintain accurate records of vendor interactions service requests and site activities using digital platforms and databases

Prepare clear and concise reports on site operations and vendor performance for management review

Respond promptly to routine inquiries from staff vendors and clients while maintaining professional communication standards

Support the implementation of site procedures and protocols to ensure consistency in operational delivery

Organize and maintain site documentation operational manuals and compliance records for easy accessibility

Track and report on key performance indicators (KPIs) to support data-driven decision making and continuous improvement

Required qualifications:

HS diploma or GED

1-2 years of experience in an administrative or operational support role demonstrating coordination and organizational capabilities

Strong organizational skills with meticulous attention to detail and accuracy in documentation

Proficiency in Microsoft Office suite particularly Excel for data management and Outlook for communication and scheduling

Excellent written and verbal communication skills with ability to interact professionally across all organizational levels

Proven ability to prioritize competing tasks and manage time effectively in a dynamic environment

Basic understanding of customer service principles and commitment to responsive stakeholder support

Preferred qualifications:

Previous experience in a facilities management or property management environment

Familiarity with vendor management concepts and coordination of third-party service providers

Basic knowledge of building operations maintenance practices and workplace systems

Experience with data entry and database management for operational tracking

Understanding of health and safety practices and compliance requirements in workplace settings

Exposure to scheduling and coordination software or computerized maintenance management systems (CMMS)

Schedule: M-F 8AM-5PM

Location : Chicago IL

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

50300..00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

On-site Chicago IL

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here .

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia SC ordinance this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance JLL will consider for employment all qualified Applicants including those with Criminal Histories in a manner consistent with the requirements of applicable state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.

Required Experience:

IC