Procurement Operations Coordinator

Procurement Coordinator

Responsibilities:

1. Coordinate and administer procurement activities for assigned departments, exercising independent judgment in the sourcing, acquisition, and delivery of goods and services.
2. Review, evaluate, and onboard new suppliers, ensuring compliance with organizational procurement standards, risk requirements, and operational needs.
3. Analyze supplier performance and facilitate supplier relationship management activities, including supplier updates, issue resolution, and process improvements.
4. Serve as a procurement consultant to departments by interpreting procurement policies, recommending appropriate purchasing strategies, and resolving complex purchasing and supplier-related issues.
5. Exercise delegated authority to facilitate the procurement of small-dollar goods and services utilizing approved procurement systems, technologies, and purchasing methods.
6. Investigate, analyze, and resolve invoice discrepancies, procurement exceptions, and supplier payment issues with internal stakeholders and external vendors.
7. Manage complex purchase orders from initiation through fulfillment, including issue resolution, order tracking, expediting deliveries, and coordinating corrective action when required.
8. Reconcile organizational purchasing card (P-Card) transactions, review expenditures for policy compliance, identify discrepancies, and recommend corrective actions.
9. Monitor procurement workflows and administrative operations, establishing priorities and assigning work to clerical support staff to ensure efficient service delivery.
10. Coordinate, train, and provide day-to-day direction to clerical personnel while monitoring workload distribution and operational effectiveness.
11. Maintain operational continuity by providing coverage for key administrative and procurement functions during staffing absences.
12. Respond to internal and external inquiries regarding procurement, supplier management, and administrative operations, utilizing independent judgment in determining appropriate resolutions.
13. Research, analyze, and communicate complex operational, procurement, and financial data to support informed business decisions.
14. Interpret and apply organizational policies, procedures, and procurement guidelines to resolve non-routine issues and recommend process improvements.
15. Oversee front-office operations, including administration of the general office communication line, coordination of mail distribution services, and resolution of related operational issues.
16. Identify opportunities to improve procurement efficiency, customer service, internal controls, and administrative processes.
17. Perform other related duties and special projects as assigned.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, or a closely related field required.
• Minimum of 2-4 years of progressively responsible experience in procurement, supplier management, purchasing operations, contract administration, accounts payable, or related business operations functions.
• Experience in higher education, healthcare, government, or other highly regulated environments preferred.
• Demonstrated experience analyzing procurement transactions, resolving supplier issues, administering purchasing processes, and supporting operational decision-making.
• Experience coordinating multiple priorities, managing vendor relationships, and interpreting organizational policies and procedures.

Competencies

• Strong knowledge of procurement, supplier management, and purchasing processes.
• Ability to exercise sound judgment and independently resolve procurement, supplier, and invoice-related issues.
• Proficient in Microsoft Office Suite and enterprise procurement/ERP systems.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Skilled in data analysis, reconciliation, and reporting.
• Ability to interpret and apply policies, procedures, and compliance requirements.
• Strong customer service orientation and stakeholder relationship management skills.
• Ability to coordinate workflow, prioritize tasks, and support operational efficiency.
• Demonstrated initiative, professionalism, and attention to detail.
• Commitment to confidentiality, accountability, and continuous process improvement.

Additional Information

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is listed below. Albert Einstein College of Medicine considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. Minimum Salary Range USD $66,300.00/Yr. Maximum Salary Range USD $72,000.00/Yr.