Temp: Magnet Program Clerk (Apex Arts)

Clerk: Magnet Program Temporary

This position is posted to create a pool of candidates. If you are among the top candidates based on your qualifications, experience, and reference(s), you will be contacted via email to schedule an assessment, if needed.

JOB SUMMARY

Provides the Magnet Program Site Coordinators with building level administrative support with daily needs. Ensures that all paperwork (blue sheets, job shadows, curriculum work agreements, catering forms, calendars, program highlight documentation, etc.) are completed in a timely manner in order for the Magnet staff to perform their duties to impact student learning.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Maintains a magnet calendar (ex. Magnet Events Calendar) at the school that is shared with leadership.
• Assists in the completion & upload of stipend paperwork, bus requests, contracts etc. to Sharepoint in a timely manner.
• Assists with the purchase of Materials of Instruction (MOI) & supplies.
• Assists in arranging job shadow/field trips and the completion of field trip request forms and the creation of permission slips.
• Contacts bus companies for quotes for transport and upload to Sharepoint.
• Inventories and disburses Magnet supplies and tools to teachers and students.
• Assists in the purchase and organization of magnet attire.
• Assists in designing and maintaining Bulletin boards and Magnet dcor.
• Assists in keeping magnet areas and storage areas organized and clean.
• Accesses Magnet Tracking System (MTS) for application/student data.
• Performs other related duties as assigned within the same classification or lower.

MINIMUM QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• High School Diploma or Equivalency Certificate required.

Experience

• One (1) year office experience performing work of a progressively responsible nature required; Or an equivalent combination of education and experience which provides the required knowledge, skills, and abilities deemed sufficient to prepare the employee to successfully perform the duties of the position.

Knowledge, Skills, Abilities and Other Characteristics

• Good knowledge of modern office practices and procedures, bookkeeping, business English, spelling and commercial arithmetic.
• Excellent organization and communication skills.
• Ability to exercise initiative and good judgment in dealing with students, parents, administrators, other employees and the general public.
• Demonstrated ability to effectively work and communicate with diverse populations.
• Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred). For new permanent secretarial/clerical/technician hires, a minimum score on a pre-employment assessment is required.

Licenses and Certifications

• N/A

PHYSICAL DEMANDS/WORKING CONDITIONS

The physical demands and working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Standing: under 1/3 percent of the time
• Walking: under 1/3 percent of the time
• Sitting: between 1/3 and 2/3 percent of the time
• Using hands to handle or feel: under 1/3 percent of the time
• Keyboarding: over 2/3 percent of the time
• Pushing: under 1/3 percent of the time
• Pulling: under 1/3 percent of the time
• Reaching (with hands and/or arms): under 1/3 percent of the time
• Climbing (Ascend/Descend): under 1/3 percent of the time
• Talking: over 2/3 percent of the time
• Hearing: over 2/3 percent of the time
• As required by the duties and responsibilities of the position.

Vision

• No special vision requirements

Work Environment

• Office, school or similar indoor environment: over 2/3 percent of the time

Noise Level

• Moderate: under 1/3 percent of the time

Weight & Force

• Up to 20 pounds: under 1/3 percent of the time

Travel Requirements

• N/A