Senior Proposal Coordinator

Senior Proposal Coordinator

Obayashi Corporation is seeking an experienced Senior Proposal Coordinator to join the North American Civil Group Headquarters (NACG HQ). The Senior Proposal Coordinator is a key member of our growth and pursuit team, responsible for helping the company to win complex heavy civil, infrastructure, underground, and federal construction projects. This role goes beyond proposal production. You will work directly with operations leaders, estimators, project managers, and executives to capture project knowledge, develop compelling pursuit content, and coordinate high-quality qualifications, proposals, and interview materials. The ideal candidate is a strong writer, highly organized, comfortable engaging with technical professionals, and motivated to grow into a Proposal Manager or Pursuit Leader over time. This role will be based in Foster City, CA, require on-site presence, and report to the Vice President, Strategy.

As a growing organization, we are looking for someone who wants to help build systems, improve processes, and contribute to the long-term development of our business development and pursuit capabilities.

Key Responsibilities:

Proposal Development & Coordination

• Coordinate and support the development of qualifications, proposals, bids, presentations, and interview materials.
• Develop proposal schedules, compliance matrices, assignment plans, and submission checklists.
• Manage proposal compliance requirements, forms, certifications, and electronic submissions.
• Coordinate contributions from operations, estimating, project management, safety, quality, and executive leadership teams.
• Support final production, quality control, and delivery of proposal submissions.
• Ensure all submissions meet client requirements, deadlines, and company quality standards.

Content Development

• Lead development and maintenance of project profiles, resumes, project datasheets, and qualifications packages.
• Conduct interviews with project teams, superintendents, and subject matter experts to capture:
• Construction approaches
• Technical challenges and solutions
• Self-perform capabilities
• Safety and quality achievements
• Project outcomes and lessons learned
• Own development of:
• Project experience narratives
• Key personnel resumes
• Technical qualifications
• Corporate capability statements
• Differentiated proposal content aligned with pursuit strategies
• Translate technical construction information into clear, compelling messaging.

Pursuit & Business Development Support

• Support opportunity tracking and pursuit planning activities.
• Assist with go/no-go preparation and pursuit reviews.
• Coordinate interview preparation and presentation development.
• Support the collection and organization of client, market, and competitor intelligence.
• Participate in post-submittal lessons learned and pursue debriefs.

Content Library & Process Improvement

• Maintain and continuously improve proposal content libraries, project databases, and resume repositories.
• Support implementation of proposal management best practices, templates, and standards.
• Assist in developing scalable pursuit and proposal processes as the company grows.
• Maintain consistency in branding, messaging, and document quality across all submissions.

The responsibilities of this position include, but are not limited to, those listed above, and other duties may be assigned.

Education & Qualifications:

• Bachelor's degree in Journalism, Business, Civil Engineering, Construction Management, or a related field. A Master's degree is a plus.
• 5+ years of RFQ/RFP preparation in the heavy civil construction industry
• Experience supporting heavy civil, infrastructure, transportation, water, utility, underground, or federal construction pursuits.
• Familiarity with public agency procurement processes, including RFQs, RFPs, SOQs, DBB, Progressive Design-Build, CMGC, and Best-Value procurements.
• Experience with Adobe Creative Suite, particularly InDesign.
• Experience supporting interview preparation and presentation development.

Other Requirements & Skills:

• Strong organizational and self-management skills
• Strong interpersonal skills, telephone etiquette, and professional demeanor
• Excellent oral and written communication skills
• Responsible use of AI and emerging technologies
• High level of attention to detail and accuracy in all work
• Ability to appropriately handle business-sensitive and confidential information
• SharePoint & other file share expertise
• Occasional travel is required to meet pursuit requirements

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Anticipated Salary Range: $85,000 - $120,000 USD / yr

Obayashi Corporation is committed to providing clear and transparent information regarding the compensation for this position. The final salary offered will be based on various factors, including the candidate's qualifications, experience, skills, location, and relevant market considerations. We strive to offer competitive and fair compensation across all locations.

• Benefits:
• Obayashi Offers Competitive Market Salaries and Benefits Packages, including:
• Medical PPO Plan and HDHP
• Dental DPO Plan
• Vision Insurance
• Flexible Spending Account
• Health Savings Account
• Employee Assistance Program
• Life Insurance
• Disability Insurance
• 401K Matching
• Paid Time Off /Holiday Pay/ Sick Leaves
• and more.

Employee benefits are 100% covered by Obayashi, and family coverage is covered at 80%.

Obayashi Corporation has delivered quality solutions to infrastructure challenges across the globe for more than 130 years. Founded in 1892, Obayashi is the largest Japanese Contractor and the fourth-largest International Contractor conducting business in the United States. Obayashi has been operating and completing projects in the United States since 1979. Obayashi provides a full range of general contractor services in both public works and private sectors including: office buildings, residences, tunnels, highways, rail systems, bridges, artificial islands, airports and nuclear power plants. Other services include urban planning and architecture, real estate and property development, environmental, and waste services. The North American Operations consolidated revenue is over $3 billion in the United States and Canada.

Obayashi Corporation is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available persons in every job. Company policy prohibits unlawful discrimination based on race, color, creed, gender, religion, marital status, registered domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, or any other consideration made unlawful by federal, state, or local laws. It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics. The Company is committed to compliance with all applicable laws, providing equal employment opportunities. This commitment applies to all persons involved in Company operations and prohibits unlawful discrimination by any employee of the Company, including supervisors and coworkers.

To comply with applicable laws ensuring equal employment opportunities to qualified individuals with a disability, the Company will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant or an employee unless undue hardship would result. If you need accommodation to complete the application process, please contact the Human Resources Department by either visiting Obayashi Corporation at 950 Tower Lane, Ste 800, Foster City, CA 94404 or call View phone number on click.appcast.io.