AP Specialist

AP Specialist

Our client is seeking an experienced AP Specialist to join their accounting team in The Woodlands. The ideal candidate will have strong full-cycle Accounts Payable experience within the oil & gas transportation industry. This role will be responsible for processing high-volume invoices, managing vendor accounts, reconciling statements, processing payments, and ensuring accurate and timely AP transactions.

Responsibilities:

• Process high-volume vendor invoices accurately and efficiently
• Review invoices for proper coding, approvals, and supporting documentation
• Process invoices related to oil & gas transportation operations, including transportation, trucking, and vendor services
• Perform 2-way and 3-way matching of invoices, purchase orders, and supporting documentation
• Enter invoices and payment information into the accounting system
• Prepare and process vendor payments
• Reconcile vendor statements and research discrepancies
• Maintain accurate vendor records and supporting documentation
• Respond to vendor inquiries regarding invoices, payments, and account balances
• Research and resolve invoice and payment discrepancies
• Assist with payment runs and weekly check/ACH processing
• Assist with month-end close activities and AP reconciliations
• Maintain AP aging reports and monitor outstanding invoices
• Work closely with operations and other departments to resolve billing and invoice issues
• Ensure compliance with company policies and internal controls
• Assist with audits and provide supporting documentation as needed
• Perform other accounting duties as assigned

Qualifications:

• 3+ years of Accounts Payable experience
• Oil & gas transportation, trucking, or energy industry experience required/preferred
• Strong understanding of full-cycle AP processes
• Experience processing high-volume invoices
• Experience with vendor reconciliations and payment processing
• Strong Microsoft Excel skills
• Excellent attention to detail and accuracy
• Strong organizational and time-management skills
• Ability to meet deadlines in a fast-paced environment
• Strong communication and problem-solving skills
• Accounting or Finance degree preferred but not required

Addison Group is an Equal Opportunity Employer. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other legally protected status.