Office Manager (Part Time)

Job Description

Insight Global is seeking a reliable, detail-oriented Office Manager to oversee day-to-day operations of our govtech client's New York City office. This on-site role requires 4 hours each weekday and is responsible for maintaining a well-stocked, organized, and fully functional workplace, including kitchen and supply management, package handling, vendor coordination, and event readiness.

Hours for this role will be 8 am - 12 pm, Monday-Friday.

This is a 3-month contract that may become a permanent position.

Required Skills & Experience:

- Prior experience in office management, administration, hospitality, or facilities

- Highly organized and self-directed, with the ability to anticipate needs proactively

- Proficiency with Slack or MS Teams (Slack preferred), Google Workspace, and online procurement - Dependable, with consistent on-site availability during scheduled hours

- Ability to lift up to 25 pounds (catering deliveries, supply orders)

Responsibilities Include:

Events and Team

Prepare the office for events and visitors, including setup, catering, AV, and materials, and restore the space afterward

Coordinate team lunches, celebrations, and team-building events

Support new-hire onboarding by preparing workstations, arranging building access, and assembling welcome materials

Kitchen and Supplies

Maintain inventory of kitchen and office supplies, including beverages, snacks, and coffee, and reorder proactively based on usage

Procure additional items as requested by the team, manage spend against a monthly budget, and reconcile receipts on the company card

Prepare and maintain coffee service throughout the day

Packages and Mail

Receive, log, and distribute incoming packages and mail

Coordinate outgoing shipments, including FedEx and UPS pickups and returns Office Upkeep

Maintain clean, organized, and fully prepared common areas, kitchen, and meeting rooms

Manage office vendors, including supplies, cleaning, and maintenance

Serve as the primary liaison with building management on access and maintenance requests

Ensure the office complies with health and safety standards and emergency procedures

Monitor office technology (conference room displays, printer paper and toner), escalate issues to IT, and coordinate equipment drop-offs and pickups

Maintain office records, including an equipment inventory (monitors, chairs, docks) and an office guide covering Wi-Fi access, guest policy, building rules, and vendor contacts

Identify and recommend improvements to the office environment based on team feedback

Support ad hoc administrative and operational requests as needed