Administrative Assistant II - Support

Job Description

Job Description

Position Title : Administrative Assistant II - Support

Position Type : W2 Contract

Contract length : Long Term (12+ months)

Description:

Onsite

Need someone with good communication skills, Great attention to detail. Learn new things on the fly.

Would consider recent grads. Potential to go perm down the road (not guaranteed).

Key Responsibilities

• Day-to-day calendar management for mid-level leaders of a department identified by business-driven value, including scheduling and managing leaders availability, handling meeting logistics, process meeting requests on behalf of leaders supported based on availability and priority, and maintain and organize meeting materials

• Uses attention to detail to identify scheduling conflicts and proactively engages with others to resolve

• Coordinate domestic and international travel, including flights, hotels, transportation, and itinerary management.

• Support expense reporting, purchasing requests, invoice processing, and budget-related administrative activities.

• Prepare materials as needed for key meetings, or activities and documents to support discussions.

• Help with the coordination of large team meetings, customer visits, plant tours, and offsite events.

• Manage event logistics including facilities, catering, transportation, lodging, and communications.

• Serve as the primary administrative contact for event planning and execution.

Qualifications

Required

• High school diploma or equivalent.

• Demonstrated administrative, coordination, or office management experience.

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Proficiency with Microsoft Outlook, Teams, PowerPoint, Excel (basic), and Word.

• Ability to navigate a variety of business systems to complete work.

• Ability to manage confidential information with discretion.

• Strong attention to detail and follow-through.

Critical Success Factors

The successful candidate will:

• Anticipate needs before they become urgent.

• Bring order and structure to a fast-paced environment.

• Keep leaders focused on high-value work by managing administrative complexity.

• Build strong working relationships across the organization.

• Demonstrate exceptional judgment, professionalism, and trustworthiness.

• Be comfortable working independently with limited direction.

• Adapt quickly as business priorities evolve.

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