System Administrator - Facilities - 140668

Payroll Title FAC PROJECT MGT SPEC 3 HC Department FACILITIES PLANNING & MGMT Hiring Pay Scale $121,950.00 - $143,800.00 / Yr Worksite Greenwich Drive Appointment Type Career Appointment Percent 100% Union Uncovered Total Openings 1 Work Schedule Days, 8-Hour Shifts , Monday-Friday #140668 System Administrator - Facilities Filing Deadline Tue 8/25/2026 UC San Diego values and welcomes people from all backgrounds. UCSD Layoff from Career Appointment: Apply by 08/13/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance. Description As a member of our Facilities Planning, Design, and Construction Team, the System Administrator (Construction Systems) supports the System Administrator Lead in administering, maintaining, and continuously improving the health system’s construction management technology environment across three hospital campuses and offsites. This role requires deep experience in healthcare construction operations, construction project lifecycles, and construction software administration. The System Administrator III serves as a functional and technical expert for the construction management platform(s), with a strong preference for Trimble Unity Construct experience. The role partners closely with Project Managers, Planners, Finance, Supply Chain, Contracts, Campus, and external vendors to ensure systems, processes, and reporting align with organizational standards, California GAAP, California contracting laws, and UCOP requirements where applicable. The System Administrator will also work in collaboration with internal resources to design, develop, and maintain internal systems/document control architecture (SharePoint), file folder management, Project Management Handbook, and change control. Key Responsibilities Construction Systems Administration Support the administration, maintenance, configuration, and enhancement of the construction management software ecosystem, with primary focus on Trimble Unity Construct (or equivalent platforms). Partner with the System Administrator Lead on system architecture decisions, upgrades, integrations, and roadmap planning. Perform regular system health checks, data integrity reviews, and process quality audits. Manage user roles, permissions, workflows, and security configurations in alignment with organizational policy. Process Design & Continuous Improvement Design, document, and implement construction business processes based on stakeholder needs, project manager feedback, and operational best practices. Develop and refine invoice workflows to ensure compliance with GAAP standards applicable in California, internal controls, and audit requirements. Design and maintain contract intake and approval workflows that comply with California contracting laws, UCOP standards, and internal procurement policies. Identify process gaps and recommend system or workflow enhancements to improve efficiency, accuracy, and compliance. Reporting & Data Management Develop and deliver standard and ad-hoc reports for capital leadership, finance teams, project managers, and executive stakeholders. Ensure reporting accuracy, consistency, and alignment with financial and capital governance standards. Support project cost tracking, commitments, change orders, and forecasting visibility through system reporting. Training & User Support Provide at-the-elbow training and ongoing support for Project Managers, Planners, and external vendors using construction management systems. Serve as a day-to-day escalation point for system process questions, issues, and optimization opportunities. Create and maintain training materials and user guides tailored to construction roles and workflows. SOP & Governance Alignment Collaborate with the Document Control Analyst to create, review, and maintain Standard Operating Procedures (SOPs) related to construction systems and processes. Ensure SOPs align with the organization’s Capital Management Charter, Project Management Handbook, governance standards, and compliance requirements. Support internal and external audits by providing documentation, system evidence, and process explanations. Practice and reinforce good change management practices. Minimum Qualifications Bachelor’s degree in Information Systems, Construction Management, Engineering, Business Administration, or a related field (or equivalent experience). Three (3+) years of experience supporting construction management systems in a healthcare construction environment or equivalent education/experience. Proven experience as a construction software administrator, including system configuration, workflows, and reporting. Direct experience with invoice and contract lifecycle processes in construction environments. Strong understanding of California GAAP, construction accounting practices, and internal controls. Knowledge of California contracting laws and experience working within regulated or public-sector environments. Preferred Qualifications Hands‑on administration experience with Trimble Unity Construct is strongly preferred. Experience supporting capital programs within academic medical centers or UC‑affiliated health systems. Familiarity with UCOP policies and standards related to contracting and capital projects. Advanced reporting skills and experience supporting executive‑level dashboards. Experience partnering with document control teams and capital governance bodies. SPECIAL CONDITIONS Employment is subject to a criminal background check and pre-employment physical. Must be able to work various hours and locations based on business needs. Annual Full Pay Range: $100,100 - $187,500 (will be prorated if the appointment percentage is less than 100%) Hourly Equivalent: $47.94 - $89.80 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable). If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable. UC San Diego Health is the only academic health system in the San Diego region, providing leading‑edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute‑designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team! Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached. To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. For the University of California’s Anti-Discrimination Policy, please visit: UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening. Misconduct Disclosure Requirement \"Misconduct\" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: UC Sexual Violence and Sexual Harassment Policy UC Anti-Discrimination Policy Abusive Conduct in the Workplace #J-18808-Ljbffr UC San Diego Health