INTERNATIONAL PROGRAMS ADMINISTRATOR

INTERNATIONAL PROGRAMS ADMINISTRATOR

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents ? Additional Documents section for each application. Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at View email address on click.appcast.io or call View phone number on click.appcast.io for further information and to request or discuss an accommodation.

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Position Overview The Illinois Department of Commerce and Economic Opportunity, Office of Trade and Investment, is seeking a highly skilled and trusted professional to serve as its International Office Coordinator (Administrative Assistant II). This position plays a central role in supporting the agency's international mission by providing executive-level coordination, operational support, and strategic assistance to the Deputy Director. The International Office Coordinator serves as a key advisor and operational partner to the Deputy Director, managing sensitive and confidential communications, interpreting and implementing policy, and coordinating complex administrative and programmatic activities. The role supports strategic initiatives, high-level decision-making, and cross-agency collaboration that advance Illinois' global economic priorities. Success in this position requires sound judgment, discretion, and the ability to translate complex information into clear, actionable outcomes.

Essential Functions Under general direction, serves as confidential assistant to the Deputy Director of the Office of Trade and Investment and performs a variety of administrative functions relating to the operation and activities of the office. Directs and coordinates with Office staff in the implementation of programmatic reports and studies regarding international programs and operations. Provides strategic oversight and operational support to staff in the execution of their assigned responsibilities. Serves as a liaison to the department's human resources office and coordinates office timekeeping and inventory control. Acts as a liaison for the Office of Trade and Investment and other agencies and organizations, i.e., state, federal, local and private sector, regarding international programs and policies. Attends meetings for the Deputy Director. Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.

Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. Requires two (2) years of progressively responsible professional experience in a public or private organization.

Preferred Qualifications Prefers two (2) or more years of experience providing confidential administrative support to senior or executive leadership in a public or quasi-public organization. Prefers two (2) or more years of experience analyzing complex issues and developing written recommendations or solutions in the field of international business, marketing, economics, or trade or closely related field. Prefers two (2) or more years of experience in organizing and coordinating assignments and projects with senior managers, foreign governments, federal, state, or local agency stakeholders. Prefers two (2) or more years of experience drafting sensitive and confidential correspondence, reports, briefing materials, or policy-related documents. Prefers two (2) or more years of experience managing communication and coordinating meetings across multiple time zones. Prefers two (2) or more years of experience managing calendars, arranging international and domestic travel, and preparing related documentation for management staff. Prefers two (2) or more years of experience managing projects in collaboration with individuals from culturally and economically diverse backgrounds including those for whom English is not their native language. Prefers two (2) or more years of experience supporting office operations including timekeeping, onboarding/offboarding coordination, and inventory and property control. Prefers two (2) or more years of experience maintaining administrative records, client files, contracts, or program files in compliance with confidentiality and record-retention requirements.

Conditions of Employment Requires completion of a background check and self-disclosure of criminal history. Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license. Overtime may be required from time to time to accommodate international time differences or participate in events outside of normal working hours.

About the Agency The mission of the Illinois Department of Commerce and Economic Opportunity (DCEO) is to create equitable economic opportunities across the State of Illinois. By attracting and supporting major job creators, investing in communities, strengthening Illinois' world-class workforce, fostering innovation, and ushering in the new clean energy economy, DCEO works to fortify Illinois' reputation as a global economic powerhouse while ensuring Illinois is the best state to live, work and do business.

Work Hours: Monday - Friday 8:30 AM - 5:00 PM

Headquarter Location: 555 W Monroe St, Chicago, Illinois, 60661

Work County: Cook

Agency Contact: View email address on click.appcast.io (FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE)

Posting Group: Office & Administrative Support