IT Procurement Specialist

Job Title

Responsibilities

• Analyze business and IT infrastructure requirements to develop strategic procurement plans for hardware, software, and IT maintenance services.
• Manage the end-to-end procurement process, including vendor selection, quotation requests, contract negotiations, purchase order (PO) management, and delivery follow-up.
• Evaluate and source cost-effective, high-quality IT products and services that align with business requirements and company standards.
• Manage procurement activities related to IT hardware (H/W), software (S/W), licensing, and maintenance agreements.
• Develop and maintain strong relationships with vendors, ensuring effective communication regarding pricing, quotes, POs, order status, and issue resolution.
• Coordinate with internal business units to support the quotation process, PO approvals, receiving inspections, and Accounts Payable (AP) procedures.
• Maintain accurate records of manual PO transactions, track procurement activities, perform follow-ups, and prepare purchasing reports for management review.
• Support vendor onboarding processes, including training newly approved vendors on the Vendor Portal and procurement procedures.
• Negotiate and manage IT infrastructure maintenance contracts to ensure service quality and cost efficiency.
• Provide training and guidance on internal procurement systems and processes, including OpenPlace, for new users.
• Monitor purchasing and maintenance activities and provide regular status reports to leadership.
• Investigate and resolve invoice discrepancies by collaborating with vendor Accounts Receivable (AR) teams and internal stakeholders.
• Support month-end closing activities by ensuring accurate procurement documentation and financial reporting.

Requirements

• Language: Fluent in English and Korean (Bilingual required for regular communication and coordination with Korea Headquarters).
• Experience: 1–8 years of hands-on experience in purchasing, procurement, sourcing, or vendor management.
• Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and experience using SAP or similar web-based procurement systems.

Special Skills & Qualifications

• Strong interpersonal and communication skills with the ability to collaborate effectively with headquarters teams, internal departments, and external vendors.
• Excellent attention to detail with a strong focus on data accuracy and process compliance.
• Ability to manage multiple priorities, meet deadlines, and resolve issues in a fast-paced environment.
• Strong analytical, negotiation, and problem-solving skills.
• Ability to work independently while maintaining effective coordination across multiple teams.