Maintenance Coordinator

Maintenance Coordinator

Reports To: Operations Manager

Department: Children & Family Services

Location: Alameda and Contra Costa County

Schedule: Monday through Friday

Travel: Local travel required

Employee Status: Regular, Full-Time, Non-Exempt

Supervises: Maintenance and Drivers

Benefits: Two weeks of paid vacation a year, sick time, 14 holidays, up to five floating holidays based on employment status, medical and dental benefits on the first of the month following 30 days of employment, life insurance policy at no cost to employees (with the option of increasing policy amount), flexible spending account for medical and dependent care costs, commuter benefits, 403(b) with employer match, and other benefits. We foster a joyful workplace and offer opportunities for professional development and growth.

Agency Summary: The Unity Council is a non-profit Social Equity Development Corporation with an over 60-year history in the Fruitvale neighborhood of Oakland. Our mission is to promote social equity and improve quality of life by building vibrant communities where everyone can work, learn, and thrive.

Our programs aim to provide the community with the tools, knowledge, and resources to transform their lives and ultimately achieve their long-term educational, career, and financial goals. These holistic programs and services reach more than 10,000 individuals and families annually in five languages. Programs include early childhood education, youth mentorship and leadership development, employment services, career readiness training, housing and financial stability, senior citizen services, affordable housing and neighborhood development, and arts and cultural events. Our work expands beyond the Fruitvale district and now reaches across Oakland and into Contra Costa County. The Unity Council employs a diverse workforce of more than 300 people who reflect the linguistic, cultural, and ethnic identity of the communities we serve.

Position Summary

Under the supervision of the Operations Manager, the Maintenance Coordinator will oversee maintenance and repairs of electrical, plumbing, heating, ventilation, and air conditioning (HVAC), carpentry, painting, and other building systems; preventative maintenance and capital improvement projects of the assigned properties.

Essential Duties and Responsibilities

The duties and responsibilities include, but are not limited to the following:

• Oversees the day-to-day operations of the maintenance and drivers such as ensuring work orders are completed in a timely manner, prioritizing Health and Safety work orders or any Health and Safety emergencies unit turnovers, capital improvement projects, and cleanliness of all CFS facilities.
• Evaluates systems or facilities to determine maintenance or repairs that need to be performed.
• Assesses building systems to plan work assignments and project schedules.
• Ensures proper execution of the preventative maintenance schedule established for CFS facilities.
• Performs routine and specialized maintenance work as needed and assigned by Operations Manager
• Develop and implement replacement schedules.
• Cover driver/s when any of them are off, on leave or vacations.
• Assist Operations Manager with projects.
• Performs facility inspections with the operation manager.
• Develops maintenance procedures and schedules.
• Handles high-level technical tasks requiring advanced knowledge and problem-solving skills.
• Coordinates and communicates with third-party vendors to schedule and oversee necessary services.
• Serves as on-call support for urgent maintenance needs or emergencies.
• Schedules maintenance services or projects before operating hours, after working hours or on weekends.
• Performs other related duties as assigned.

Supervisory

• Hires and trains, maintenance, and drivers a cross Alameda and Contra Costa Counties.
• Organizes and oversees the schedules and work of maintenance and drivers.
• Conducts performance evaluations that are timely and constructive.
• Handles discipline and termination of employees as needed and in accordance with company policy.

Qualifications

• Must have reliable automobile transportation to transport tools, material and equipment from property to property, and a valid California Driver's license and insurance.
• At least five years of maintenance experience is required.
• Extensive knowledge of building systems such as plumbing, electrical, and HVAC, and drywall skills.
• Excellent analytical and problem-solving skills.
• Knowledge of CAL/OSHA safety requirements and building codes.
• Ability to identify issues and determine repairs that are needed.
• Ability to plan maintenance schedules for building systems.
• Ability, willingness, and sensitivity to work with a diverse population.
• Excellent management and supervisory skills.
• Ability to work with minimal supervision.
• Proficient with Microsoft Office Suite or similar software.
• High school diploma or equivalent required.
• Bilingual in English and Spanish are highly desired.

Physical Requirements

• Must be able to traverse property and facility to diagnose building issues and plan repairs or maintenance.
• Must be physically able to perform repairs when needed.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift 50 pounds at a time.
• Must be able climb stairs, reach, bend, crawl, kneel, stoop, twist, grasp with hands and fingers materials, use arms and legs, able to walk, climb ladders if applicable.
• Regularly required to use hands to operate computer and other office equipment;
• Close vision required for computer use.

Pre-Employment Requirements

• Physical exam
• TB test
• Background/fingerprint clearance
• MMR and Tdap vaccinations,
• CPR
• Child Abuse Mandated Reporter Training

This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time.