Logistics Coordinator

Job Description

Job Description

Position Description Summary:       

The Administrative Services Clerk provides comprehensive administrative, facility, logistics, mail processing, and customer service support to the United States Attorney's Office (USAO), Eastern District of Michigan. This position plays a critical role in maintaining daily office operations and continuity of services through front office support, facility coordination, inventory management, visitor services, mail operations, and logistical support activities in a fast-paced environment with competing priorities.

Responsibilities:        

Administrative Operations Support

•         Serve as a primary or alternate point of contact for administrative operations.

•         Greet and assist visitors, vendors, contractors, and staff professionally.

•         Answer, screen, and route incoming calls and correspondence.

•         Maintain visitor logs and coordinate visitor access procedures.

•         Monitor shared administrative mailboxes and route requests appropriately.

•         Coordinate conference room scheduling and meeting logistics.

•         Provide general clerical and administrative support to management and staff.

·       Facility and Logistics Support

•         Coordinate maintenance requests, repairs, and vendor access.

•         Assist with office moves, workstation setups, and office reconfigurations.

•         Move, assemble, and arrange office furniture, supplies, and equipment.

•         Conduct facility inspections and identify maintenance needs.

•         Perform inventories of furniture, equipment, and administrative property.

•         Assist with fleet vehicle coordination, maintenance scheduling, and recordkeeping.

·       Supply and Inventory Management

•         Receive, verify, store, and distribute office supplies and equipment.

•         Maintain inventory records and supply storage areas.

•         Track inventory levels and identify replenishment needs.

•         Support property accountability and disposal/transfer activities.

·       Mail Processing

•         Receive, sort, distribute, and dispatch incoming and outgoing mail and packages.

•         Monitor overnight shipping services and ensure compliance with office procedures.

·       Security and Access Coordination

•         Support key control, access card administration, and visitor access processes.

•         Assist with facility security and access control procedures.

•         Report safety, security, and operational concerns as needed.

·       Additional Duties

•         Perform other related administrative and operational duties as assigned

Skills & Experience:  

Required Experience

•         Minimum of 1–2 years of experience in an administrative, office support, legal, or related environment.

•         Experience providing customer service and administrative support.

•         Experience managing multiple priorities and working under deadlines.

Required Skills

•         Strong verbal and written communication skills.

•         Excellent organizational and time management abilities.

•         Ability to multitask and adapt to changing priorities.

•         Professional customer service and interpersonal skills.

•         Proficiency with:

o   Microsoft Word

o   Microsoft Excel

o   Microsoft PowerPoint

o   Microsoft Outlook

o   Microsoft Teams

o   Adobe Acrobat (including PDF creation and document management)

•         Ability to operate standard office equipment including copiers, scanners, fax machines, and mail metering equipment.

•         Knowledge of administrative operations, logistics support, inventory management, records management, and mail operations.

•         Physical Requirements

•         Ability to stand, walk, bend, kneel, reach, and move throughout office and storage areas.

•         Ability to lift, carry, move, and reposition furniture, equipment, and supplies weighing up to 80 pounds, with or without assistance.

•         Ability to utilize hand carts, dollies, and other material handling equipment.

Education:      

High School Diploma or GED required

Bachelor's degree from an accredit college preferred.

Security Clearance Required:           

•         Must be a U.S. Citizen.

•         Must possess a valid state-issued driver's license.

•         Must successfully pass a Department of Justice Minimum Background Investigation prior to beginning work onsite.

Tuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.

Company Description

Tuba Group is a small federal contracting business and a CMMI® Level 3 Rated, ISO9001:2015 certified organization. with a primary focus in accounting, financial, systems, technical, engineering, administrative, management, and subject matter expertise. Our mission is to provide value-added solutions that contribute to the success of government agencies, small businesses and independent professionals by leveraging the skill and talent our most valuable resources - our people.