Procurement Specialist

Hiring a Talented Procurement Specialist!

Job Description

The Procurement Specialist supports end-to-end supply chain operations for hardware and installations, with a focus on purchase order management, invoice resolution, and supplier onboarding. This role manages procurement activities through Coupa and related systems, investigates and resolves invoice discrepancies, and works closely with internal construction and supply chain teams as well as international suppliers. The Procurement Specialist ensures accurate documentation, timely processing of purchase orders, and adherence to procurement metrics in a dynamic, hardware-focused environment.

Responsibilities

• Create, process, and manage purchase orders through Coupa, ensuring accuracy and completeness of all procurement data.
• Own and track procurement metrics, including on-time purchase order issuance and related performance indicators.
• Support construction and hardware installation teams by coordinating procurement activities and ensuring they have the materials and information they need, even when they issue their own purchase orders.
• Handle procurement for hardware and installations, including approximately 50 projects per year and additional ad hoc requests.
• Manage invoices on hold through Pay Central, identifying the root cause of issues and driving timely resolution.
• Collaborate with international suppliers and logistics partners to support global shipments, including understanding and managing country-specific requirements such as specialized forms or documentation (for example, forms required for shipments to Nigeria).
• Conduct in-depth research into invoice issues and discrepancies, performing detailed investigations to identify errors, missing documentation, or process gaps.
• Resolve complex procurement and invoicing problems by proactively seeking information, leveraging available tools, and engaging with stakeholders to find answers.
• Onboard new suppliers into procurement systems, ensuring accurate setup, compliance with internal processes, and proper documentation.
• Maintain thorough and organized procurement documentation, including purchase orders, invoices, supplier records, and supporting materials.
• Collaborate with supply chain, finance, and operations teams to streamline procurement workflows and improve process efficiency.
• Use spreadsheets and related tools to track, analyze, and report on procurement activities and metrics.

Essential Skills

• Experience creating and managing purchase orders in procurement systems such as Coupa.
• Hands-on experience with invoicing and purchase order processes, including resolving invoices on hold.
• Familiarity with ERP, MRP, or MES systems; experience with SAP is highly preferred but not required.
• Ability to perform deep-dive investigations into invoice and procurement discrepancies, identifying root causes and corrective actions.
• Strong documentation skills, with the ability to maintain accurate, clear, and organized records.
• Demonstrated curiosity and willingness to learn, including comfort using modern tools and technologies such as AI to research and solve problems.
• Proficiency with spreadsheets and related tools, such as Excel and Smartsheet, to manage data and track procurement activities.
• Ability to work effectively with international suppliers and understand the implications of country-specific requirements on procurement and shipping.

Work Environment

This role is based onsite in Bellevue, WA, within a supply chain organization that manages end-to-end operations for antennas and related hardware. The Procurement Specialist works closely with ground systems and hardware-focused teams, supporting procurement for installations and construction-related activities. The environment is highly collaborative and operational, involving regular interaction with supply chain, finance, and construction stakeholders, as well as international suppliers. Work is performed using procurement platforms such as Coupa, ERP/MRP/MES systems (with SAP as a preferred platform), invoice management tools like Pay Central, and productivity tools such as Excel and Smartsheet. The role focuses on onsite collaboration, hands-on problem-solving, and direct engagement with physical hardware and supply chain activities.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave

This is a Contract position based out of Bellevue, WA.

The pay range for this position is $40.00 - $43.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a Contract position based out of Bellevue, WA.

This position is anticipated to close on Nov 3, 2026.

This is a fully onsite position in Bellevue,WA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.