Project Coordinator (Fire & Life Safety)

Short Description Bowman has an opportunity for a Fire Protection Project Coordinator to join our team in Towson, MD. Purpose Assist project teams with the coordination of resources, equipment, meetings, and information to aid in the goal of completing projects on time and within budget. Responsibilities Leadership and Direction Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution. At the Operational and Company Leve Assist with enhancing relationships with existing and/or potential clients. In coordination with corporate accounting department, support office/business unit financial objectives through review and tracking of vendor and/or client invoices to ensure timely processing and payment. May assist in requesting or preparing reports for office/business unit leadership. Communicate with internal and external clients, Project Managers, and other staff on project related matters. Research and prepare reports relating to departmental projects and activities. In conjunction with Marketing, support aspects of proposal preparation and contract pricing. Assist project managers and local / Business Unit management team with revenue projections and budgeting. Do the Work Compose and edit correspondence in Word and create and maintain spreadsheets in Excel. Compose and type routine correspondence and spreadsheets. Compose cost proposals, change orders, and other correspondence. Assist staff in the preparation of reports and presentations. Organize and maintain file systems, file correspondence, and other records. Coordinate and arrange meetings and/or special events, prepare agendas, and reserve and prepare facilities for meetings, which may include managing guests and clients. Perform administrative duties such as copying, scanning, collating, data entry, etc. Research and prepare reports relating to departmental projects and activities. Document decisions and direction provided by PE/Project Manager. Document and follow up on actions and decisions from meetings. Create a project management calendar for fulfilling project goals and objectives. Ensure all documentation is maintained appropriately for each project. Proactively communicate internally and externally, acting as client point of contact for project administrative activities. Assist Project Manager in the preparation and monitoring of project schedules and budgets. Communicate verbally and formally with customer representatives, contractors, and engineers. Coordinate multiple projects; create and/or update project plans. Assist senior leadership with business development opportunities. Perform other tasks as assigned. Success Metrics and Competencies Ability to work both independently and within a team environment. High degree of discretion and ability to manage confidential information. Strong sense of urgency in responding to customers (internal and external). Effective working relationship with internal leaders and peers, as well as external clients. Ability to effectively communicate with all levels of the organization and external partners. Effective verbal and written communication skills. Strong work ethic and commitment to quality. Self-reliance and ability to operate independently with moderate direction. Strong marketing/business development skills and mindset. Ability to effectively manage multiple time-sensitive tasks. Basic understanding of financial reports and metrics. Qualifications High School diploma or equivalent GED required; bachelor's degree preferred. Five or more (5+) years of experience in an administrative role. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of accounting practices and report generation preferred. Experience with proposal generation preferred. Professional appearance, approach, and demeanor. Salary and Benefits Salary and eligible variable compensation (if any) commensurate with experience. Range $25/hr - $35/hr and includes a comprehensive benefits package. Medical, dental, vision, life, and disability insurance 401(k) retirement savings plan with company match Paid time off, sick leave, and paid holidays Tuition reimbursement and professional development support Discretionary bonuses and other performance-based incentives Employee Assistance Program (EAP), wellness initiatives, and employee discounts Physical Demands and Working Environment Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic. Mobility around an office environment. Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, and filing cabinets. Occasional lifting or carrying up to 20 pounds. Occasional pushing or pulling up to 20 pounds. Occasional reaching outward or above shoulder. Job Description Disclaimer Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice. Equal Opportunity Employment Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here. Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace. #J-18808-Ljbffr Bowman Consulting