Campus Receptionist (Arlington)

Campus Receptionist

Under the supervision of the campus principal, the campus receptionist's responsibilities are to provide a variety of assistance in the school office; including answering the phone, serving visitors at the counter, maintaining records, and providing a wide variety of backup and clerical support functions.

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. This employee may be required to work with at-risk students.

• Comply with all policies and procedures, internal controls, Board Policies, and federal/state/local laws as they pertain to the financial affairs of the district.
• Promptly report to the immediate supervisor or Superintendent any suspected violations of the Code of Ethics, such as theft, fraud, or any other dishonest act in the workplace.
• Act in an ethical and honest manner in all business transactions of the district.
• Greet and direct visitors to the appropriate person.
• Promote positive public relations for the district while controlling access to the school and issuing appropriate badges to visitors.
• Serve as primary telephone switchboard operator by answering telephones and directing callers to the appropriate person. Take and retrieve messages for various personnel.
• Assist the administrative assistant/campus PEIMS operator with management of the pupil database (PEIMS) by dealing effectively with all inquiries regarding admission to the school and arranging tours of the school.
• Assist teachers with administration of trips, ensuring all necessary payments are made and paperwork completed.
• Keep records of all incoming money before forwarding to the administrative assistant.
• Ensure on a daily basis, student attendance date is accurate and up to date, and produce reports as required. Maintain student attendance records; track attendance, tardies, and takes, verifies and processes student absence excuses; informs administrator and/or parents of student absences.
• If assigned, maintain student discipline records by preparing and distributing notifications, tracking and verifying discipline timelines and student fulfillment of requirements.
• Assist with clerical arrangements for orders/purchases including obtaining quotes, checking and signing for deliveries/receipt of services and processing invoices/payments.
• Deal effectively with incoming and outgoing mail daily on behalf of the school by receiving, sorting, and forwarding/distributing all incoming mail.
• Assist in the ordering, receiving, stocking, and distribution of office supplies.
• Assist with student welfare. Ensure sick and injured students receive the appropriate attention and parents are informed, and maintain the appropriate records.
• Dispense student medications and verify physician's documents, and keeps daily records of medications, as needed.
• Administer school uniform orders and distribute to parents.
• Assist with managing staff absence records.
• Assist with Open Days, Prize Giving, and other school functions.
• May assist with processing student enrollments and withdrawal by sending for, receiving, and maintaining student records; processing teacher grade reports; providing a variety of clerical administrative support to school counselors, including scheduling appointment and meetings, and compiling data for reports.

Ability to communicate effectively with others

Ability to prioritize and organize

Solid interpersonal skills

Dependable

Work is performed in a traditional office setting

Must maintain control in stressful situation

Texas Leadership Charter Academy