Purchasing Assistant

Position Type/Expected Hours of Work – Monday through Friday; 40 hours per week. Flexible to the needs of the agency within St Lawrence and Jefferson county

Qualifications - Associate’s Degree in Accounting or Business with 1-3 years’ experience or High School diploma and 3-5 years’ experience in purchasing, bookkeeping and/or computer input. Must possess strong organizational skills and computer skills; specifically Excel and Word. Ability to deal with the public. Solid decision making skills and strong business ethics required.

Work Authorization/Security Clearance – Authorized to work in the United States.

Summary/Objective - Supports the coordination of activities involved with procuring goods and services for the agency. Assists in preparation of purchase orders and bid requests. Reviews bid proposals and helps negotiate contracts within budgetary limitations and scope of authority. Maintains computerized procurement records, such as items or services purchased, costs, delivery, product quality or performance, and inventories. Is responsible for all purchasing of materials and needed supplies for Production Unlimited.

Essential Functions –

1. Ensures raw materials, equipment, tools, parts, supplies and advertising for Agency/Vocational programs are procured according to Agency purchasing and procedures.
2. Maintains relationships between Agency staff and Vendors for the agency and vocational programs.
3. Reviews requisitions. Confers with vendors to obtain product or service information, such as price availability, and delivery schedule.
4. Selects products for purchase by testing, observing, or examining items. Estimates values according to knowledge or market price. Determines method of procurement, such as direct purchase or bid.
5. Discusses defective or unacceptable goods or services with users, vendors, and others to determine source of trouble and take corrective action.
6. Participates on committees and special assignments as assigned.
7. Attends and satisfactorily completes all required in-services.

Competencies –

• Ethical Conduct.
• Time Management.
• Organization Skills.
• Project Management.
• Personal Effectiveness/Credibility.

Supervisory Responsibility - None

Travel – Required to travel between Jefferson and St. Lawrence Counties once or twice a week as needed.

Work Environment - This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; lift; use hands to finger, handle or feel; and reach with hands and arms. Work may require lifting, pushing, or pulling in excess of 30 pounds.

Other Duties – This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. I have read and received a copy of the above job description and understand the responsibilities fully. I understand that the preceding job description will be reviewed/updated at least annually; more frequent updates will depend on contract needs.

AAP/EEO Statement – The Arc Jefferson – St. Lawrence has and will continue to provide all employees and applicants’ equal opportunity in the manner provided by law in all aspects of employment regardless of their age, race, creed, color, national origin, sexual orientation, disability, genetic predisposition, or carrier status, or marital status. These individuals will be recruited, referred for hiring consideration, and employed with regard to the positive and appropriate utilization of their skills and capabilities. Qualified employees will be afforded non-discriminatory consideration for promotion and job advancement, and there will be no discrimination with regard to assignments, rates of pay, promotions, transfers, training, termination, accessibility, working conditions, and benefits.