Bilingual Administrative Assistant

Administrative AssistantAre you a bilingual Spanish/English professional who enjoys working with people, staying organized, and being the person others can count on? We're looking for someone who brings strong administrative skills, confidence with technology, attention to detail, and the ability to communicate effectively in both English and Spanish.As our Administrative Assistant, you'll play an important role in supporting the Tippin's Pie Plant across Front Office, Human Resources, and Data Entry Accounting. You'll be a trusted resource for teammates and managers while also creating a welcoming and professional experience for candidates, visitors, vendors, and callers.If you're someone who keeps things organized, takes pride in helping people, and enjoys being the friendly face up front while keeping things running smoothly behind the scenes, we'd love to meet you!What Will You Be Doing?Front Office ReceptionBe the friendly face and voice of Tippin's for teammates, visitors, vendors, candidates, and callersAnswer phones, greet visitors, manage check-in, and help keep the front office running smoothlyAssist with visitor access, mail, supplies, and day-to-day front office needsHelp ensure everyone who walks through our doors has a welcoming and professional experienceHuman ResourcesSupport payroll and timekeeping activities through PaylocityAssist with PTO, absences, teammate records, and other HR administrative processesSupport recruiting by reviewing candidates, conducting initial screenings, scheduling interviews, and communicating with candidatesCoordinate background checks, drug testing, hiring paperwork, and onboarding activitiesAssist HR with teammate meetings, documentation, and other on-site HR needsServe as a helpful resource for Spanish- and English-speaking teammates navigating HR processesData Entry AccountingProcess invoices and enter information into Business CentralMonitor the Accounts Payable inbox and help keep invoices movingMaintain spreadsheets, trackers, logs, and electronic recordsEnter and submit operational hours and other required dataDouble-check information to ensure it's accurate, complete, and ready to goTeammate & Manager SupportHelp teammates with Paylocity, forms, insurance questions, and general administrative needsAnswer questions, identify the appropriate resource, and follow up when neededProvide day-to-day administrative support to managers and teammatesCommunicate clearly in both Spanish and English to help teammates understand processes and get the support they needWhat Makes You a Great Fit?Bilingual Spanish/English proficiency - both spoken and written - requiredYou're organized and can manage multiple priorities without losing sight of the detailsYou're comfortable with technology and confident learning new systemsYou communicate confidently and professionally with a variety of peopleYou enjoy helping others and finding solutionsYou're dependable, approachable, and someone teammates can count onYou have strong attention to detail, especially when working with numbers, records, and confidential informationHigh school diploma or equivalent1-3 years of administrative, office support, receptionist, Human Resources, accounting, or related experiencePreferred: Experience with HRIS, payroll, accounting, ATS/recruiting, or other business systemsWhy You'll Enjoy This RoleYou won't be doing the same thing every day. You'll meet people, solve problems, support teammates, learn different parts of the business, and keep important processes moving both up front and behind the scenes.If you're looking for a role where your bilingual skills, organization, people skills, and attention to detail are genuinely valued, we want to hear from you!Bring your skills. Bring your personality. Bring your Spanish. Bring your attention to detail. We'll bring the pies.Apply today and join the Tippin's team!