Administrative Assistant

Administrative Assistant

PathPoint is seeking a full-time Administrative Assistant to join our North Central Coast team in San Luis Obispo, CA.

At PathPoint, our mission is rooted in helping people flourish. In this role, you will help support that mission by providing the administrative and program support that keeps our division moving. You may not always be working directly with the people we serve, but your work will directly support the teams who do. In many ways, you will help the people who help others flourish.

This role is a great fit for someone who enjoys being the go-to resource, staying organized, solving problems, and helping a busy division run smoothly. As the Administrative Assistant, you will serve as a key administrative resource for the North Central Coast Division, supporting day-to-day operations, program needs, special projects, recruitment and onboarding tasks, fleet coordination, office systems, and more.

We are looking for someone resourceful, detail-oriented, approachable, and ready to jump in where needed. No two days will look exactly the same, so a "no task is too big or too small" mindset will go a long way.

About PathPoint: PathPoint is a nonprofit dedicated to helping people flourish. We partner with children, adults, and families to foster hope, build life skills, access support systems, and form meaningful relationships across Kern, Los Angeles, San Luis Obispo, Santa Barbara, and Ventura counties.

Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m. Flexible schedule may be available.

Compensation: This is an hourly, non-exempt position starting at $21.00 per hour. The pay range in this field is $16.50-$21.50 an hour, the pay range is subject to change based on a variety of factors.

PathPoint Perks and Benefits: PathPoint offers a workplace culture rooted in kindness, compassion, and respect, along with a commitment to diversity, equity, and inclusion. Benefits include medical, dental, and vision insurance, paid vacation, sick leave, holidays, flexible spending accounts, a 403(b) retirement savings plan with company match, an employee assistance program, referral bonuses, wellness program offerings, and mental health days after 60 days and on the first and second anniversaries of employment.

What you'll do:

• Serve as a welcoming first point of contact by answering phones, greeting and directing visitors, and assisting vendors or service personnel as needed.
• Open, distribute, and manage daily mail and deliveries, including forwarding mail, maintaining mailing supplies, and supporting large agency mailings.
• Manage office and program supply inventory, coordinate supply orders, maintain equipment, and help keep shared spaces stocked and organized.
• Support recruitment and onboarding by conducting phone screens, completing reference checks, updating ApplicantPro, coordinating pre-employment requirements, preparing new hire materials, and supporting a positive new hire experience.
• Assist with corporate finance processes by distributing financial tracking spreadsheets, reviewing information for accuracy, and supporting assigned reconciliations.
• Serve as a key divisional resource for fleet management, including coordinating vendor estimates, facilitating vehicle repairs, tracking invoices, maintaining Autosist records, and supporting accurate fleet documentation.
• Travel between Atascadero, Grover Beach, San Luis Obispo, and Santa Maria locations to support divisional administrative and operational needs.
• Jump in on additional administrative projects and division support needs as they arise.

Position Requirements:

• Strong interpersonal skills with a customer service approach.
• Professional verbal and written communication.
• Intermediate Microsoft Word, Excel, and Outlook.
• At least 1 year of administrative or receptionist experience.
• Must have a valid California driver's license and satisfactory driving record for completing errands in the San Luis Obispo County and Santa Barbara County areas.
• Ability to collaborate across cultures, acknowledge diverse employee backgrounds, and avoid biased assumptions based on cultural differences.
• High school diploma or GED is required

PathPoint is an equal opportunity employer and values diversity within our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other protected status. Reasonable accommodations are available to support successful employment for individuals with disabilities.

Pre-employment background checks and health screenings will only be required post-offer.