Accounts Payable Coordinator

Overview

Accounts Payable Coordinator Part-Time

Under general supervision, processes general accounts payable invoices for a multi-site environment. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

The general pay scale for this position at WVCI is $18.00-$26.00 The actual hiring rate is dependent on many factors, including but not limited to: prior work experience, education, job/position responsibilities, location, work performance, internal equity, etc.

Employment Type: Part Time, 0.5 FTE

Benefits: M/D/V, Life Ins., 401(k)
Location: Eugene, Oregon


Responsibilities

• Prepares invoices with proper coding to the correct general ledger and site.
• Prepares and processes manual checks in Accounts Payable system.
• Handles void and stop payment checks on a timely basis according to department guidelines.
• Prepares prepaid expense communications to network accounting and maintains prepaid log.
• Creates local P.O.'s for outside vendors.
• Updates Invoice Review Log as needed.
• Ensures all vendors are set up with adequate information regarding 1099 requirements; collects W-9's from all vendors.
• Review of all 1099's annually.
• Review and resolve escheatments.
• Ensures that all vendor invoices are paid when due according to department guidelines and contain appropriate approvals.
• Works directly with vendors to resolve issues and ensure prompt and accurate payments.
• Follows up on internal A/P requests.
• Review and approve network accounting A/P and Prepaid accruals monthly.
• Review invoices received each month after A/P cut-off for materiality; submits to accountant as necessary for accrual.
• Audits, codes and pays expense reports on a timely basis according to department guidelines.
• Project Code set up of alternative department codes for employees and tracking of codes.
• Maintains required reports, records and files.
• Strict confidentiality of practice and/or patient information.
• All other duties as assigned as business need dictates.

Qualifications

• High School diploma or equivalent required, Associates degree preferred.
• Minimum two to five years of accounts payable experience in a multi-site environment.
• Must be able to handle multiple priorities and fast-paced environment while maintaining accuracy.
• Health care experience preferred.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and vision correctable to 20/20. Requires occasional lifting of up to 30 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office environment. Involves frequent contact with staff.

The US Oncology Network is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.