Payroll Specialist

Job Description

Job Description

Responsibilities

• Process weekly multi-state payroll accurately and timely for both hourly and salaried employees in compliance with federal, state, and local regulations.
• Import payroll data, verify pay information, resolve discrepancies, and ensure payroll is completed efficiently each pay cycle.
• Maintain employee payroll records, including new hires, terminations, compensation changes, tax withholding updates, direct deposits, benefit deductions, and garnishments.
• Ensure compliance with payroll-related regulations, including child support orders, wage garnishments, and tax requirements.
• Prepare and post payroll-related journal entries and assist with general ledger reconciliations.
• Process weekly disbursements related to employee benefits, including 401(k), HSA, and other benefit plans.
• Assist with year-end payroll activities, including reconciliations and audit support.
• Support COBRA administration.
• Partner with branch and department leaders to investigate and resolve payroll questions and discrepancies.
• Provide cross-functional support to Accounting and Human Resources teams, assisting with reconciliations, journal entries, benefits administration, and special projects as needed.
• Serve as a collaborative team member, providing administrative and operational support during non-peak payroll periods.

Requirements

• 2-5 years of payroll processing experience.
• Experience processing multi-state payroll.
• Strong understanding of payroll laws, tax regulations, garnishments, and payroll compliance requirements.
• Experience handling employee payroll changes, deductions, benefits, and payroll-related inquiries.
• Ability to manage high-volume payroll processing with strong attention to detail and accuracy.
• Experience preparing payroll-related journal entries and assisting with account reconciliations.
• Proficiency with payroll systems and Microsoft Excel.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality when handling sensitive employee and payroll information.
• Team-oriented mindset with a willingness to assist Human Resources and Accounting departments as needed.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™