Capital Campaign Coordinator

Capital Campaign Coordinator

The Capital Campaign Coordinator is a full-time, non-exempt-level position. This role provides critical administrative, operational and database support to ensure successful execution of our campaign through its conclusion. This role is ideal for a detail-oriented person who thrives in a fast-paced environment and enjoys supporting donor, volunteer, and staff engagement.

Responsibilities

Campaign Administration & Database Management

• Maintain the integrity of the campaign donor database Raiser's Edge, ensuring accurate entry of gifts, pledges, and constituent information. Partner with the IT department and consultant(s) to trouble-shoot issues, maximize reporting accuracy, and suggest process efficiencies.
• Manage physical and digital campaign files, archive all printed and digital marketing collateral, media, and publications ensuring all records are up-to-date and easily accessible.
• Coordinate logistics for campaign committee meetings, including scheduling, preparing agendas, compiling meeting materials, and recording minutes.
• Provide administrative support to the Executive Vice President of Strategic Planning, including calendar management, travel logistics, expense reconciliation, and proposal preparation. Provide back-up clerical support to the Executive Assistant to the President and the Gifts & Stewardship Specialist as needed.

Donor Relations & Communications

• Create tailored and strategic stewardship communications, including gift acknowledgements, pledge reminders, and thank-you letters.
• Maintain accurate, confidential records of donor interactions, proposals, and demographic data.
• Serve as the professional initial point of contact for campaign inquiries via phone and email.
• Assist in the production and distributing of campaign collateral, newsletters, and published reports.
• Support the planning, coordination, and execution of campaign events (donor recognition, groundbreakings, and building tours).
• Support and motivate volunteer work in support of the Campaign.
• Track milestone dates for donors (i.e., birthdays, anniversaries, follow-up conversation deadlines) and coordinate follow-up outreach.

Financial Tracking & Reporting

• Process and track campaign pledges and payments in Raiser's Edge. Partner with the Finance Department to reconcile monthly campaign contributions and generate campaign progress reports.

Qualifications

Requirements:

• Associate or bachelor's degree preferred, or equivalent combination of education and experience.
• 3-5 years of administrative experience, preferably in non-profit development, fundraising, event coordination, general development, or a capital campaign environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Zoom, and Raiser's Edge or commensurate donor management software/CRMs.
• Exceptional organizational skills with high attention to detail. Proven ability to manage multiple projects simultaneously and meet strict deadlines.
• Excellent written and verbal communication skills; ability to interact professionally with donors/donor prospects, board members, volunteers, staff and students.
• High level of integrity with a proven ability to handle confidential or sensitive information.
• Ability to work independently and collaboratively in a team-oriented environment.
• Commitment to the mission and values of Rockhurst High School.

Physical Requirements

• Prolonged sitting and computer use
• Frequent use of hands for typing and office equipment
• Occasional standing, walking, bending, and reaching
• Ability to lift/carry up to 10–20 pounds
• Ability to stand/walk during events as needed
• Flexibility to work evenings and weekends as needed.
• Reliable transportation for local travel required.

HOW TO APPLY:

Please send a cover letter, resume, and application to: View email address on click.appcast.io.