Program Assistant

Program AssistantRutgers, The State University of New Jersey, is seeking a Program Assistant for the department of Medicine at the Robert Wood Johnson Medical School. Under the direction of the Program Administrator, the Program Assistant provides administrative and program support for the division. Responsible for the timely completion and efficient flow of required documentation for both administrative and clinical functions needed by the physicians and faculty in the division.Among the key duties of this position are the following: Assists with day-to-day office responsibilities for the assigned divisions. Provides administrative support to the assigned division including all correspondence, travel, and check requests. Responsible for updating credential requests, reapplication appointments, and purchasing related requests. Documents and processes vacation/conference requests, ad hoc clinic closures, and physician coverage. Responsible for processing applications, reports, and grants (if applicable) for speakers. Coordinates all aspects of the speaker's visit including determining program dates, organization of travel arrangements, transportation, and hotel accommodations for speakers coming from out-of-town. Processes reimbursements and honorariums.FLSA - ExemptGrade - 21SSalary DetailsMinimum Salary - 58953.000Mid Range Salary - 70476.000Maximum Salary - 83479.000Benefits - Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programsPosition Status - Full TimeWorking HoursStandard Hours - 37.50Daily Work ShiftWork Arrangement - This position requires a fully on-site work arrangement.Union Description - HPAE 5094Payroll Designation - PeopleSoftSeniority UnitTerms of Appointment - Staff - 12 monthPosition Pension Eligibility - ABPQualificationsMinimum Education and Experience - Bachelor's Degree in a relevant field plus two (2) years related administrative and/or program support experience in a business office, government agency or university setting required. Equivalent experience, education and/or training may be substituted for the education requirements.Certifications/LicensesRequired Knowledge, Skills, and Abilities - Must be proficient in Microsoft software (Word, Excel, PowerPoint, Visio and Access Database).Preferred Qualifications - Experience of operational, or financial and/or program management preferred.Equipment UtilizedPhysical Demands and Work Environment - Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements. Work Environment: Moderate noise. Multitasking within fast paced environment.Special Conditions - Must pass employee health clearance, Tuberculosis (TB) test and required safety training.