Purchasing Clerk

Complies with all established Internal Control Policies and Procedures. Prepare, process, and verify purchase orders (POs) for all properties in compliance with enterprise purchasing procedures. Review purchase requests for completeness, accuracy, and proper authorization prior to processing. Obtain vendor quotes, verify pricing and product specifications, and ensure adherence to approved vendor lists and contracts. Communicate with vendors to confirm orders, track deliveries, and resolve discrepancies related to quantity, pricing, or quality. Maintain accurate purchasing records and files, including purchase requests, POs, receipts, and vendor correspondence. Monitor open purchase orders and follow up with vendors and departments to ensure timely fulfillment. Coordinate with Receiving, Accounting, and Department Managers to verify delivery and receipt of goods and services. Support the Purchasing Manager with bid requests, vendor evaluations, and procurement reports. Assist with data entry, purchase order reconciliation, and the maintenance of purchasing logs. Ensure compliance with internal control policies, procurement thresholds, and applicable tribal and enterprise regulations. Participate in periodic vendor reviews, audits, and purchasing process improvements. Maintain confidentiality of pricing and vendor information. Attends and participates in regularly scheduled staff meetings. Maintains confidentiality of all privileged information. Contributes to a team effort and accomplishes related results as required. Performs other duties as required. Essential Duties & Responsibilities Complies with all established Internal Control Policies and Procedures. Prepare, process, and verify purchase orders (POs) for all properties in compliance with enterprise purchasing procedures. Review purchase requests for completeness, accuracy, and proper authorization prior to processing. Obtain vendor quotes, verify pricing and product specifications, and ensure adherence to approved vendor lists and contracts. Communicate with vendors to confirm orders, track deliveries, and resolve discrepancies related to quantity, pricing, or quality. Maintain accurate purchasing records and files, including purchase requests, POs, receipts, and vendor correspondence. Monitor open purchase orders and follow up with vendors and departments to ensure timely fulfillment. Coordinate with Receiving, Accounting, and Department Managers to verify delivery and receipt of goods and services. Support the Purchasing Manager with bid requests, vendor evaluations, and procurement reports. Assist with data entry, purchase order reconciliation, and the maintenance of purchasing logs. Ensure compliance with internal control policies, procurement thresholds, and applicable tribal and enterprise regulations. Participate in periodic vendor reviews, audits, and purchasing process improvements. Maintain confidentiality of pricing and vendor information. Attends and participates in regularly scheduled staff meetings. Maintains confidentiality of all privileged information. Contributes to a team effort and accomplishes related results as required. Performs other duties as required. Minimum Qualifications High School Diploma or GED plus two (2) years experience in purchasing, procurement, accounting or related field. Must be twenty-one years (21) of age. No felony, theft or stealing convictions. Must be able to successfully pass a pre-employment drug/alcohol screen, background investigation, and obtain and maintain a gaming license. Navajo preference. Knowledge, Skills And Abilities Knowledge of accounting and purchasing policies and procedures. Knowledge of automated purchase order and payable systems. Knowledge of fundamental warehouse or procurement procedures. Knowledge of business English and basic arithmetic. Skill in operating various word-processing, spreadsheets, and database software programs in a Windows environment, specifically Word, Excel, Access and PowerPoint. Skill in analyzing problems, identifying solutions, and implementing recommendations. Ability to communicate effectively, both verbally and in writing. Skill in processing and tracking high volumes of purchase orders accurately. Skill in communication and coordination with vendors and internal departments. Skill in maintaining organized records and ensuring audit readiness. Ability to analyze pricing, compare bids, and identify cost‑saving opportunities. Ability to work collaboratively across multiple properties and departments. Ability to exercise professionalism, accuracy, and confidentiality in all purchasing transactions. Ability to establish and maintain professional relationships with co‑workers at all levels. Ability to work independently and meet strict timelines. Ability to interpret applicable federal, state, county and local laws, regulations, and requirements. Physical Demands While performing the duties of this job, the employee may be required to sit, stand, or walk for prolonged periods; use hands for dexterity of motion; stoop, bend, kneel or crouch, and have normal auditory, visual acuity, and verbal communications skills. The employee must be able to lift and/or move up to 30 pounds. Work Environment Working in a casino setting, employees are exposed to moderate/high noise levels and frequent contact with internal and external customers. Extended hours, including evenings, weekends, irregular shifts, and holidays may be required. Tight time constraints and multiple demands are common. Work is performed in a fast‑paced, result‑oriented, and ever‑changing environment. The team attitude is positive and upbeat. Exceptional customer service is at the forefront of all that we do. #J-18808-Ljbffr Navajo Nation Gaming Enterprise