Manager, Accounts Payable

Accounts Payable Manager

Who we are:

We're Cart.com, one of the fastest growing commerce enablement companies in the world. We provide the digital and physical infrastructure that empowers thousands of leading B2C, B2B and public sector organizations to unify commerce operations from product discovery to product delivery.

We're building toward a world where commerce has no bounds. Our enterprise-grade software, services and logistics infrastructure, including our own network of omnichannel fulfillment and distribution centers, enable merchants to navigate an increasingly complex operating landscape and drive efficient growth.

Our goal is to be the global backbone of commerce. To achieve it, we're looking for entrepreneurial, innovative and determined teammates who are eager to help our growing base of customers simplify their commerce operations and seamlessly reach their own customers, wherever they are. Sound like you? We'd love to hear from you.

Cart.com Fast Facts:

• 6,000+ customers worldwide
• 1,600+ employees globally
• 17 warehouses nationwide, totaling over 10 million square feet of space
• Headquartered in Houston, TX with international offices in Mexico and Poland

Our values:

Cart.com is building a company that is committed to living out these 6 core values:

• Be brand obsessed: Our lives are shaped by the brands we interact with daily. We obsess over the brands we serve, and about the things they care about.
• Think beyond the box: "We've always done it that way" is not a phrase uttered often at our office. We create creative solutions to complex problems.
• Don't give up: We learn from our challenges and see them for what they are; great building blocks to an amazing brand story.
• Speak up: We communicate clearly and directly because we care deeply. Communication is the bedrock of our community.
• Work together: We've built a team that prides itself on diversity of thought and background. Collaboration is better with contrast.
• Remember to be human: We work hard, but we leave room for the people, places and things that we love.

The Role:

As the Accounts Payable Manager at Cart.com, you will play a critical role in ensuring the accuracy and efficiency of our payment processes. You will lead a dynamic team responsible for managing all aspects of the accounts payable function, including processing invoices, ensuring timely payments, and maintaining strong relationships with vendors. Your ability to drive process improvements, ensure compliance, and provide strategic insights will be essential to the financial health and operational success of the company.

In this role, you will have the opportunity to shape and optimize our AP processes, working closely with cross-functional teams to support our fast-growing business. You will be a key player in our finance department, overseeing AP month-end close activities and preparing for internal and external audits. Your leadership will be instrumental in building a high-performing AP team that thrives on accuracy, efficiency, and continuous improvement.

If you are a detail-oriented, strategic thinker with a passion for process optimization and team leadership, this is an exciting opportunity to make a significant impact at a rapidly growing e-commerce company.

What You'll Do:

• Manage the AP Function: Oversee the entire accounts payable process, including invoice processing, payment execution, credit applications, vendor management, and reconciliation of accounts.
• Lead and Mentor the AP Team: Supervise a team of three to four AP associates, providing guidance, training, and performance feedback to ensure high standards of accuracy and efficiency.
• Ensure Compliance: Monitor and ensure compliance with company policies, tax regulations, and accounting standards, including W-9 and 1099 reporting.
• Process Improvement: Identify, recommend, and implement process improvements to enhance efficiency, accuracy, and scalability of the AP function, including automation and system enhancements.
• Vendor Relations: Develop and maintain strong relationships with vendors, resolving any issues related to invoicing, payments, or discrepancies in a timely and professional manner.
• Month-End Close: Support the monthly financial close process by preparing AP-related reconciliations, accruals, and reports, ensuring all AP transactions are accurately recorded.
• Data Analysis and Reporting: Prepare and analyze AP reports, providing insights and recommendations to senior management on cash flow, payment cycles, and vendor performance.
• System Management: Collaborate with IT and finance teams to maintain and improve AP systems (e.g., Bill.com, Microsoft Dynamics), ensuring they meet the needs of the business.
• Audit Preparation: Prepare for and support internal and external audits by providing accurate documentation and reports related to the AP function.
• Training and Documentation: Develop training materials and standard operating procedures for the AP team, ensuring consistency and compliance across the department.
• Cross-Functional Collaboration: Work closely with other departments, including procurement, finance, and operations, to streamline processes and support overall business objectives.

Who You Are:

• Detail-Oriented and Accurate: You have an exceptional eye for detail and prioritize accuracy in all aspects of your work, ensuring the integrity of financial data.
• Strong Leader: You possess strong leadership skills with the ability to effectively manage, mentor, and motivate a team, fostering a high-performance culture.
• Process-Oriented: You are adept at developing and refining processes to improve efficiency, reduce errors, and ensure timely payment processing.
• Proactive Problem Solver: You anticipate challenges and take the initiative to address issues before they escalate, implementing solutions that enhance overall performance.
• Excellent Communicator: You communicate clearly and effectively, whether it's collaborating with your team, liaising with vendors, or reporting to senior management.
• Analytical and Strategic: You think critically and strategically, using data to drive decisions and improvements in the AP process.
• Highly Organized: You are skilled at managing multiple priorities, maintaining organization in a fast-paced environment, and ensuring deadlines are consistently met.
• Tech-Savvy: You are comfortable working with various accounting and AP systems, quickly adapting to new technologies and tools.
• Integrity and Confidentiality: You handle all financial data with the utmost integrity and maintain strict confidentiality.

What You've Done:

• 6+ Years of Accounts Payable Experience: Proven experience in managing AP functions, including vendor management, invoice processing, and payment execution.
• Supervisory Experience: Demonstrated ability to lead and mentor an AP team, ensuring high performance and adherence to deadlines.
• Experience in High-Growth Environments: Comfortable working in fast-paced, high-growth companies, ideally in the e-commerce or technology sector.
• Strong Knowledge of AP Systems: Proficient in AP tools such as Bill.com, Microsoft Dynamics, and other ERP systems.
• Advanced Excel Skills: Expertise in Excel, including VLOOKUP, pivot tables, and complex data analysis.
• Process Improvement Mindset: Proven track record of identifying and implementing process improvements to enhance efficiency and accuracy.
• Knowledge of Tax Compliance: Familiarity with tax regulations related to AP, including W-9 and 1099 reporting.
• Experience with Automation Tools: Experience implementing or working with automation tools to streamline AP processes.
• Project Management Experience: Ability to manage AP-related projects, including system upgrades or process overhauls.

Nice to Haves:

• CPA or Relevant Certification: Professional certification such as CPA or CMA is a plus, demonstrating a deep understanding of financial principles.
• Experience with Multi-Entity Organizations: Experience managing AP for multi-entity or multi-location businesses.
• Experience with Automation Tools: Experience implementing or working with automation tools to streamline AP processes.
• Familiarity with International Payments: Experience managing AP processes involving international vendors and currencies.

Currently, Cart.com does not intend to hire candidates who will need, now or in the future, Cart.com sponsorship through any non-immigrant visa category such as the H-1B, H-1B1, E-3, O-1, or TN.

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

Cart.com is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.