Administrative Assistant for Student Affairs

Job Description

Job Description

About the Position:

Saint Ignatius High School, a highly successful Jesuit college preparatory school for boys in Cleveland, Ohio, is seeking an administrative assistant to support the mission of Saint Ignatius High School by providing administrative and secretarial support to the office of student life, discipline, and attendance. This position reports directly to the AP for Student Discipline and provides direct and indirect support to students through a variety of programs and duties, including establishing and maintaining records, compiling and distribution of reports, data entry, expense management, special event planning and coordination and responding to all internal and external inquiries. The ideal candidate will enjoy working with students and possess a welcoming, customer-service attitude along with the administrative skill set to manage multiple priorities in a busy office. This is a full-time, 10-month position working through the school year approximately August through May.

As a Catholic School in the Jesuit tradition, Saint Ignatius has been educating "Men for Others" for over 140 years. The school is known locally, as well as nationally, as a leader in educational excellence. At graduation, students will be open to growth, intellectually competent, religious, loving, and committed to peace and justice. 

The position pays a competitive hourly rate with excellent benefits in an outstanding work environment. Saint Ignatius has been named by NorthCoast 99 as one of the Top Workplaces in
2024, 2025 and 2026.

Primary Areas of Responsibility :

• Oversees daily student attendance and discipline processes in compliance with state laws and school rules (e.g., parent correspondence, data entry, daily/weekly/monthly reporting, JUG/detention scheduling, field trips, consultation with faculty/staff/administration, etc.)
• Oversees student parking and locker assignments
• Coordinates student transportation program in conjunction with Cleveland Metropolitan School District, RTA, and local school districts
• Creates and distributes daily announcements document for students, parents, and faculty/staff; assists with creation of morning PA announcements
• Provides support for recurring and ad hoc student life projects/initiatives (e.g., school events, school photos, student orientation days, graduation, maintenance of student files, etc.)
• Assists with oversight of student clubs and non-athletic extracurriculars (e.g., attendance, moderator contracts, field trips, etc)
• Assists in the planning, organization, and administration of in-school standardized testing and semester exams
• Assists in student course scheduling and registration activities throughout the school year
• Assists with the running of reports and queries at the direction of the AP for Student Discipline and the AP for Student Life
• Collaborates closely with the school nurse’s office regarding student health concerns, injuries, and extended absences
• Creates a welcoming, friendly, helpful environment and provides high quality service and assistance to all students, parents, teachers, staff, and visitors to the Assistant Principal’s office
• Performs other duties as assigned by school administrators or their designees

Qualifications : 

• Associate Degree in Office Administration, Administrative Assistance, or Office Systems Technology preferred
• 2-3 years’ experience in student based or customer service setting
• 2-3 years’ clerical experience in an office setting, educational office experience preferred 
• Knowledge of standard clerical procedures and office operations, including proper telephone and e-mail etiquette
• Significant comfort level with various software applications, including but not limited to, Microsoft Word, Office, Excel, PowerPoint, Publisher, and Google Docs etc. 

The successful candidate will also demonstrate the following :

• Understanding of unique Jesuit identity and school mission
• Willingness to engage in personal educational and faith development
• Experience working within a database in order to run reports, queries, and manage data/information
• Ability to communicate effectively in oral and written form
• Ability to proofread material and edit for corrections; organize and prioritize work
• Follow instructions and work independently to consistently meet deadlines
• Maintain confidentiality and sensitivity
• Work cooperatively and effectively with students, parents/guardians, faculty/staff, administrators, co-workers, and the general public
• Ability to learn new software applications
• Flexibility and willingness to embrace growth and change
• Collaborative spirit, innovative approach, reflective in nature, positive and engaging energy

The position offers a unique opportunity to the candidate who is willing to contribute significantly to sustaining a school where:

• The Catholic Faith is highly valued
• People are believed in, honored and cared for
• The natural talents and creative abilities of per­sons are recognized and celebrated
• Individual contributions and accom­plish­ments are appreciated
• Everyone is treated fairly and justly
• Sacri­fice on be­half of the economically poor, the socially deprived, and the educationally disad­vantaged is commonplace
• Each person finds the chal­lenge, encour­age­ment and support needed to reach his fullest individual po­tential for excel­lence
• We help one another and work together with en­thu­siasm and gene­rosity, attempting to model concretely in word and action the ideals we uphold for our students and ourselves

About Saint Ignatius High School:

Saint Ignatius High School, which opened its doors in 1886, is a Jesuit college-preparatory school with a Catholic tradition rooted in the Spiritual Exercises of St. Ignatius of Loyola. It is located in close proximity to downtown Cleveland in the historic Ohio City neighborhood. The school enrolls more than 1,400 students from Northeast Ohio. 

Saint Ignatius is also home to The Welsh Academy, a middle school for boys from local families of modest economic means, founded in 2019. 

Academically, Saint Ignatius is a regional and state leader in National Merit finalists. To challenge students and prepare them for college, the Saint Ignatius curriculum offers numerous Advanced Placement (AP) and honors subjects. 

A Saint Ignatius education prepares students to become competent, concerned and socially responsible members of their communities. With a motto of “Men for Others,” there is a prime concern for the development of Christian values among all students. Part of the Saint Ignatius student experience includes the promotion of faith in the service of justice.

Applicants with Disabilities  

As an equal opportunity employer, Saint Ignatius High School is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Title I of the Americans with Disabilities Act of 1990 (as amended), applicants that require accommodation in the job application process may contact the Human Resources office at View phone number on ziprecruiter.com for assistance.