Admin Assistant - Global

Job Description

Job Description

GLOBAL ADMINISTRATIVE ASSISTANT

Department: Global

JOB SUMMARY

The Global Administrative Assistant fills an essential and diverse role providing department support and organization as well as customer service to enhance Global operations. The position requires a high level of administrative skills the ability to service many internal details related to expense and ministry reporting related to One More Child’s missions and child sponsorship programs, ensuring departmental expectations and deadlines are met on a routine basis. The ability to effectively interact cross-departmentally with OMC staff, as well as with external partners, are also a core aspect of the position. This will require knowledge of all aspects of our ministry, communicating confidence in our abilities, advocating for those in need, and inspiring others to join in our global work.

ESSENTIAL DUTIES AND FUNCTIONS

• Build and maintain relationships with donors, trip participants, and all others seeking involvement with the Global program. This may include: answering and directing phone calls; greeting and direct visitors or volunteers; providing necessary updates to assigned parties through email, phone, and/or databases.
• Complete and process expense and ministry reports, while maintaining security and confidentiality.
• Support the missions program by coordinating and helping secure travel logistics for individuals, groups and/or staff, including but not limited to hotel and flight accommodations, and ground transportation.
• Provide support as needed, with procedures necessary for travel, such as passports, visas and other documentation. When necessary, work with global partners to secure visas.
• Ensure that logistical needs are met within the constraints of the organizational budget, demonstrating effective stewardship of all resources and approving expenses.
• Assist in assigned research and writing initiatives that will increase efficiency and enhance the integrity of our international work programmatically.
• Neatly collect, maintain, and share global impact stories, numbers, and metrics to ensure timely delivery.
• Support One More Child’s Global leadership team, as needed.
• Attend and contribute to staff meetings both virtual and in person, as required.
• Accept other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• N/A

REQUIRED EXPERIENCE AND QUALIFICATIONS

• High School Diploma

PREFERRED EXPERIENCE AND QUALIFICATIONS

• Advanced education
• Experience in clerical field
• Experience working with various software and database systems like Microsoft, Asana, and CRMs.
• Knowledge and practice of Spanish, both written and spoken

COMPETENCIES

• Present oneself, both at and outside of work, in a manner keeping with One More Child’s Core Values of Humble, Hungry, Wise, and Called.
• Ability to think and act strategically and provide sound judgement.
• Effective communication skills, both oral and written; attention to detail, and ability to multi–task and stay organized under tight deadlines.
• Ability to understand and follow oral and written instructions, meet deadlines, and work independently.
• Ability to maintain confidential information.
• Ability to solve daily problems by analyzing situations, determining next step and implementing.
• Ability to comprehend and process information rapidly and accurately.
• Skills in effectively organizing work, files, records, etc., to maintain efficient workflow.
• General knowledge of standard office practices and office equipment.
• Demonstrated sensitivity to the cultural differences that exist among churches, the organization’s service population and staff.

SPIRITUAL QUALIFICATIONS

• It is the mission of One More Child to provide Christ-centered services to vulnerable children and struggling families. As stated in the Second Amended and Restated Articles of Incorporation, One More Child provides these services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.
• Have had a personal conversion experience with Jesus Christ and been scripturally baptized.
• Possess a sense of commitment to ministry through vocation.
• Hold a sincere desire to seek God and His kingdom.
• Demonstrate personal and devotional habits and practices such as Bible study, prayer, and daily meditation.
• Be a member of a New Testament, evangelical church in the local community and attend regularly.
• Engage in witness activities as a normal part of life.

PHYSICAL DEMANDS

These physical requirements are not exhaustive, and One More Child may add additional job-related physical demands to these if the need arises. Corrective devices may be used to meet these physical requirements.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel. The employee is occasionally required to walk and reach with hands and arms. The employee must be able to operate a forklift. Specific vision abilities required by this job include close vision.

This job requires the ability to work in stressful conditions from time to time and remain focused for extended periods of time. The ability to lift up to 50 pounds (boxes, documents, and/or equipment) may be required on occasion.

WORK ENVIRONMENT

The work environment describes the conditions that an employee may encounter when performing their job duties, including but not limited to, the essential functions of the position. Reasonable accommodation may be available to enable individuals with disabilities to perform these duties.

Job functions are performed in both normal office environments.

DISCLAIMER

This job description is not intended to be an all-inclusive list of the requirements of this position, but to describe the general nature of the job and provide a reasonable representation of its activities. Additional related work may be identified and assigned by the organization and included as an area of responsibility while assessing performance.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

One More Child is committed to a workplace environment that encourages growth and respect for all current and prospective employees based upon job-related factors such as their educational background, work experience, and ability to perform the essential functions of a particular job. It is the policy and practice of One More Child to prohibit any form of discrimination or harassment based on statuses protected under federal, state, or local laws which are applicable to the organization. As a religious organization, One More Child provides services in a Christian context consistent with The Baptist Faith and Message (2000). Employees of One More Child commit to live in a manner that is not contrary to this foundational statement of faith.

CLEARINGHOUSE

In compliance with House Bill 531 (2025), please access the State of Florida's Background Screening Clearinghouse Education and Awareness website: