Employment Operations Specialist

Posting DetailsAnnouncement InformationJob SummaryTo manage and coordinate the employment process for the placement of qualified and diverse applicants for a variety of Oberlin College positions, including unionized staff. This position reports to the Director of People Analytics & HRIS.ResponsibilitiesDuties and essential functions may include, but are not limited to, the following:Recruitment, Selection & Placement• Assist with the recruitment, selection, and placement of candidates for hourly and salaried positions; process employment forms and documents; maintain employment records; and adhere to position posting procedures within the College’s collective bargaining agreements.• Manage the College’s online applicant tracking system (ATS) and provide technical support to hiring managers and employees.• Assist campus hiring managers with job postings in the ATS, external advertising, and adherence to union contracts.• Train and assist campus hiring managers and staff on submitting job requests and navigating the online hiring process within the ATS.• Coordinate the end-to-end hiring process workflow within the ATS.• Develop and implement recruitment outreach strategies, including sourcing initiatives and community partnerships, to broaden applicant pools and support the College’s equal employment opportunity objectives. As a representative of Human Resources, maintain partnerships with external organizations (civic, social, professional, and other agencies) to identify potential candidates for employment opportunities.New Hire Support & International Employment• Serve as a primary point of contact for newly hired College employees and assist them with completion of required employment documentation and onboarding activities within the ATS and external systems.• Coordinate employment-related immigration processes for international employees by serving as liaison between incoming international staff, hiring managers, and the College’s immigration counsel to ensure proper visa status is obtained, required steps are completed, and expiring visas are proactively tracked.• Generate appointment letters and Terms and Conditions of Employment offers.Compliance, Testing & Background Screening• Assist the Human Resources department in ensuring compliance with EEOC policies and provide advisement regarding the Americans with Disabilities Act (ADA) and accessibility requirements throughout the hiring process.• Explain employment policies and procedures, applicable laws, and collective bargaining agreements to college departments, employees, and applicants.• Manage employment testing for unionized positions, including scheduling, scoring, and selection processes.• Ensure the issuance and completion of applicable background checks and reference checks for all new staff; inform departments of results.Temporary Workforce & Labor Relations Support• Hire and manage a temporary employee pool of administrative assistants on campus, utilizing external hiring and/or agency options. Evaluate applications and resumes, conduct interviews, administer testing as needed, and recommend candidates to departments.• Assist the Deputy Human Resources Officer with the hiring process for collective bargaining unit vacancies; attend Labor Management meetings to take minutes and provide updates on pending hires; communicate with union leadership regarding position postings; and track vacancies by union group.• Manage the reclassification process for positions within the collective bargaining units by conducting reclassification interviews with employees.Additional Responsibilities• Correspond and communicate with applicants and staff to ensure timely receipt of verbal and written information; answer questions and resolve issues related to employment, employee relations, compensation, benefits, and other human resource topics.• Manage the annual service awards process and other employee award nominations.• Assist in managing the college’s performance review platform.• Perform related duties as assigned.Essential Job FunctionsKnowledge of:• Personal computer applications including word processing, spreadsheets, databases, and email.• Online applicant tracking systems.• Equal employment opportunity and affirmative action principles.Skill in:• Written and interpersonal communication, with the ability to communicate effectively with all components of the College and external constituents.• Written and verbal communication, including public speaking.• Working effectively in a high-volume, multi-task office environment.Ability to:• Gather, analyze, modify, and implement human resource information for both technical and non-technical users.• Work closely with internal customers and external consultants to coordinate successful operations in a professional manner.• Prioritize diverse tasks, meet deadlines, and remain results oriented.• Work independently in a self-directed manner.• Work effectively in a high-volume, multi-task office environment.• Act as a collaborative team member in a small human resources office, frequently assisting colleagues with projects and assignments for the success of the overall department.Marginal Job FunctionsRequired Qualifications• Bachelor’s degree in a relevant field; or one year of additional relevant experience may be substituted for each year of the education requirement.• One to two years of human resources experience; or equivalent combination of education and experience.Desired Qualifications• Professional in Human Resources (PHR) certification is a plus but not required.• People Admin (Applicant Tracking System) experience preferred.Quick Link for PostingCompensationCommensurate with experienceSpecial Instructions to ApplicantsReview of applications will begin immediately and will continue until the position is filled.