Part-Time Business Office Support Specialist

Job Description

Job Description

Part-Time Business Office Support Specialist

We're looking for a Part-Time Business Office Support Specialist to join our team and help keep our business office organized, welcoming, and running like a well-oiled machine. This role is perfect for someone who is dependable, detail-oriented, friendly, and comfortable wearing a few different hats throughout the day.

What You'll Do

As our Business Office Support Specialist, you'll play an important role in keeping things moving. Your responsibilities will include:

• Be the welcoming face and voice: Serve as the primary receptionist, greeting visitors and directing phone and in-person inquiries to the appropriate department.
• Keep things organized: Handle business office and facility filing and make sure records are where they belong.
• Keep the mail moving: Distribute daily mail.
• Handle purchasing: Issue purchase orders and maintain purchase records.
• Keep supplies stocked: Assist the Business Manager with office supplies and help identify when it's time to restock.
• Back up Accounts Payable: Code, enter, and file AP information; assist with payment cycles, check preparation, and activity reports.
• Back up Accounts Receivable: Post transactions and deposits, run reports, prepare and mail invoices and statements, and maintain AR files.
• Back up Payroll: Assist with payroll preparation, including data entry, pay calculations, garnishments, child support, payroll reports, checks, taxes, 401(k) information, new employee setup, and payroll records.
• Prepare employment documentation: Complete wage reports and employment verification reports as requested.
• Stay in the know: Keep up with applicable employment law changes.
• Partner with HR: Help maintain complete and accurate personnel files.
• Follow safety procedures: Observe all safety, health, confidentiality, personnel, and workplace procedures.

What You Bring

You don't have to know everything on day one, but you should bring:

• A high school diploma or equivalent .
• At least two years of experience in a business environment .
• Experience with Accounts Payable, Accounts Receivable, and Payroll is preferred .
• You must be at least 21 years old .
• Strong knowledge of business office procedures and office equipment .
• Excellent time-management and organizational skills .
• A sharp eye for details - because the little things matter!
• Proficiency with Microsoft Office and other computer applications .
• Strong written and verbal communication skills .
• The ability to work well with a team .
• The ability to perform essential visual tasks requiring close vision, color vision, and the ability to adjust focus .

The Details

• Position: Part-Time
• Schedule: Regular business hours, with occasional flexibility required
• Reports to: Finance Director
• Probationary Period: 12 months
• Background Checks: All applicable background checks must be successfully completed
• Driving: Employees who operate a vehicle on behalf of the Company must maintain a valid driver's license, meet insurance requirements, and maintain an acceptable driving record. Driving records may be checked at hire and throughout employment.
• Work Environment: This position may occasionally involve exposure to physical or verbal aggression and Bloodborne Pathogens. Personal Protective Equipment (PPE) may be required.

Why This Role Matters

Behind every great organization is a team making sure the details are handled, the phones are answered, the paperwork is in order, and people have what they need.

If you're organized, dependable, friendly, comfortable with numbers and computers, and ready to be an important part of a team that makes a difference, we want to hear from you!