Office Manager

Dagen Personnel LLC

Dallas, TX

Key Responsibilities

Operations and Administration

Scheduling: Manage calendars, schedule meetings, and coordinate logistics for senior leadership and investment team.
Coordinate domestic and international travel, often complex and last-minute, including flights, hotels, cars, dinner reservations, and contingency planning
Meeting preparation and follow-up: draft agendas, compile attendee profiles, assemble briefing materials, track action items.
Anticipate needs, proactively identify issues, and ensure follow-through on key initiatives. Turn "we should" into a tracked, completed initiative across the firm.
On-the-ground IT/technical support: Coordinate with IT Vendor to troubleshoot issues, procure equipment and maintain best practices
Vendor relationships: research and vet new vendors, negotiate contracts/renewals, and ensure the firm receives high-quality service.
Expense management: track, organize, and document firm and executive expenses; help manage invoices and accounts payable.
Office management: stock supplies, order lunches, welcome guests, and foster a positive, energetic office culture.
Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours.

Qualifications

Bachelor's degree preferred.
3-5+ years of experience in a fast-paced, professional environment (finance, investment, or startup experience strongly preferred).
Tech fluent - proficiency in Microsoft suite, Slack, AI Tools; familiarity with project management/collaboration tools a plus.
Exceptional organizational skills with the ability to manage competing priorities.
Strong judgment, discretion, and professionalism when handling sensitive information.
Flexibility for early morning, evening, or weekend support.

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Vacancy posted 4 days ago

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