Payroll Specialist

Billing Specialist/PR Coordinator

Location : Spring Hope, North Carolina

Job Type : Full-Time, On-Site

SNI has an immediate need for a Billing Specialist/PR Coordinator to join a highly successful construction development company in the greater Spring Hope, NC area!

The ideal candidate will have experience overseeing weekly payroll processing, managing billing cycles, managing billing and accounts receivable functions, as well as supporting professional client communication and outreach!

*We are also ideally seeking candidate who are bilingual in Spanish*

This role is critical to financial accuracy, employee support, and maintaining positive external relationships.

Responsibilities:

Billing & Accounts Receivable

• Generate monthly job billing, including change orders and extra work orders
• Generate retainage invoices
• Partner with internal teams to ensure all billable services are accurately captured
• Set up and maintain customer information
• Set up and maintain contract information
• Post and maintain cash receipts
• Monitor and apply client payments; reconcile discrepancies as needed
• Maintain accounts receivable ledgers and billing files to ensure data accuracy
• Review aging reports and follow up on past-due accounts
• Assist with month-end close related to billing activities
• Support estimating staff as needed

Payroll Operations

• Process weekly payroll accurately and on time for hourly and salaried employees
• Review timecards, pay rates, deductions, and payroll adjustments
• Maintain accurate payroll records and confidential employee data

• Respond to employee payroll inquiries and resolve discrepancies promptly
• Process payroll-related changes including new hires, terminations, and status updates
• Assist with benefits, deductions and payroll audits
• Respond to employee payroll inquirers and resolve discrepancies promptly
• Support payroll audits, reporting, and year-end processes

Collaboration & Compliance

• Work closely with accounting, HR, and leadership teams
• Ensure compliance with payroll regulations and internal controls
• Maintain strict confidentiality of payroll, financial, and client information
• Represent the company professionally in all employee and client interactions

Qualifications :

• 3 + years of payroll and/or billing experience (weekly payroll strongly preferred)
• Strong understanding of payroll compliance and accounts receivable processes
• Excellent written and verbal communication skills
• High attention to detail and strong organizational skills
• Experience with payroll, billing, and financial software systems
• Proven ability to handle confidential information with professionalism

Preferred Qualifications

• Experience with the construction industry
• Familiarity with AIA billings
• Experience with Viewpoint Vista software experience
• Employee support experience

Work Environment

• Full-time, on-site position
• Professional office environment

Salary $60,000-$70,000