Human Resources Office Manager

U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. Unable to sponsor or transfer H1B Visas now or in the future. Unable to provide relocation assistance in the Houston, TX area. Unable to work with Candidates on a C2C basis with third-party Employers. This is not a 100% Human Resources position. ProFound Staffing is partnering with a growing environmental fire protection manufacturing company in Houston, Texas to find an Office Manager / HR Manager to set the tone on how team members experience the company from their first day forward. The Office Manager / HR Manager will be responsible for creating an environment that feels thoughtful and welcoming, while making it clear from the beginning that standards are high. 50% Office management and administration 50% HR responsibilities This role is important because when team members bring problems to the Office Manager/ HR Manager they know they'll be heard and treated fairly, with judgment about when to handle things directly versus when to loop in leadership or legal counsel. This role supports people's success and reinforces company values — it's not about being everyone's sounding board, smoothing over every issue, or acting as an office parent figure. Success looks like a smoothly running office where no one notices the work happening behind the scenes; that's the real compliment. And while the rules matter, the guiding principle is always the bigger picture: treating people ethically, making sound and consistent decisions, and protecting both the team member and the company. Work Schedule: This is an onsite position in Houston, Texas . The core hours are 8:00 a.m. to 5:00 p.m. Reporting: This position reports to the Finance Department and manages the Receptionist. In-house counsel provides support for complex legal HR matters. Education: Associates or Bachelor’s degree in Business Administration or Human Resources – preferred but not required Certifications: SHRM-CP (Certified Professional) (SHRM) or PHR (HRCI) (Professional of Human Resources) certification required Ideal Candidate: 5+ years of experience in HR administration, office management, or a similar role, including onboarding, benefits, compensation changes, personnel records, and terminations Strong organization, discretion, and attention to detail Working knowledge of employment practices and good judgment about when to involve finance, leadership, or legal counsel A genuine interest in building a strong company culture and bringing teams together Responsibilities: Own day-to-day HR administration, including employee records, onboarding, benefits, compensation changes, raises, promotions, and termination documentation Coordinate approved compensation and employee data changes with finance and payroll Coordinate company and departmental team-building activities, employee events, and other initiatives that strengthen relationships across the company Own and facilitate the biweekly Q&B (Questions & Beers/Breakfast/Burritos), our company-wide town hall. Prepare for each Q&B by checking with departments for news, progress, and important updates; coordinate the food and logistics; and facilitate a cohesive, collaborative, and natural conversation where team members feel comfortable asking questions. Continuously improve Q&B as a forum that keeps the entire company informed, connected, and communicating openly. Manage the two office areas at the Houston facility, including office supplies, common areas, meeting spaces, and office-related vendors. (Factory facilities are managed separately by the Facilities Manager.) Own office safety and security, including visitor access, emergency procedures, office access controls, and coordination of safety or security concerns with the appropriate internal teams Manage the Receptionist and ensure effective front-office coverage and support Continuously improve HR and office processes, using automation and AI where practical to reduce administrative work Computer Skills: Working knowledge in MS Office Suite (Word, Excel, Outlook, MS Teams) Working knowledge using AI (ChatGPT, Claude.ai, or Co-Pilot) Working knowledge in CRM or ERP systems – NetSuite. Soft Skills: Must have a strong verbal and written communication skills. Ability to work under pressure and produce results. Ability to multi-task and have excellent time management skills. Ability to learn quickly and adapt. Must have a strong aptitude, attitude and work ethic. Flexible to change direction when needed. Work Culture: This company has about 80-85 team members and growing. Their most successful team members connect to their mission, thrive in a fast-paced environment, deliver individual high-quality results as part of a team, and want to do better every day. This company is a meritocracy. The more value you create, the more benefits in terms of the responsibility you will receive. Successful people at this company see themselves as owners of the company and treat it as such. Four weeks of paid vacation. Five weeks after two years of employment and six weeks after four years of employment. Health insurance – including company paid premium Dental, Vision, and Life insurance options. Free CrossFit and Barbell membership with three coached sessions per week Stock options package (earned, not given). About ProFound Staffing: ProFound Staffing specializes in direct-hire placement of senior professionals across all business functions—from technology, engineering, operations to finance, HR, marketing, and leadership. We help small and mid-size companies build the strategic talent foundation they need to thrive. We don't just fill positions—we build the teams that drive long-term success. #J-18808-Ljbffr ProFound Staffing, Inc.